NORTH CAROLINA'S FIRST PUBLIC CHARTER SCHOOL TO OPEN ITS DOORS TO STUDENTS

Board Meeting Minutes

Healthy Start Academy maintains minutes of Board meetings here and at the school’s Main Office. You always are welcome to attend Board meetings. Unless otherwise stated, Board meetings start at 5 p.m. and are held in the Williams Library at the Academy. For more information, please contact the Main Office at (919) 956-5599, visit this website, or review meeting announcements on Healthy Start Academy’s Facebook site.

 

MEETING OF THE BOARD OF DIRECTORS OF HEALTHY START ACADEMY

Healthy Start Academy, 807 West Chapel Hill Street

Durham, North Carolina 27701

February 28, 2017 5:00 p.m.

 

Board Minutes

 

Attendance: Elizabeth Morey, Gwendolyn Wicker, Beatrice Chestnutt, Richard Ford, Gerald McNair, Preston Edwards, Marc Willis, Aronda Hill, Philip Adkins, Kathy Davies, Shelly Watson, Nicole Covington, Regina Boney, Alycia Crews, Tyler Reynolds, and Sidney Reynolds.

Board Members Present: Elizabeth Morey, Gwendolyn Wicker, Beatrice Chestnutt, Richard Ford, Gerald McNair, and Preston Edwards.

Board Member Absent: April Twine

Call to Order

The Healthy Start Academy Board of Directors meeting was
called to order at 5:03 p.m. with Elizabeth Morey presiding.

Pledge

The Pledge of Allegiance was rendered.

Privilege of the Floor

No one requested
Privilege of the Floor.

Approval of Agenda

Ms. Morey requested an amendment to the Agenda, with the
Financial Report, Leaders Building Leaders Report, and Closed Session moving to
initial items.

Vote

Mr. Preston Edwards moved to approve the Agenda as amended. Mr. Gerald McNair seconded.

Passed with unanimous approval.

 

Approval of Board Minutes

 

Vote

Mr. Edwards moved to approve Board Minutes as provided. Mr. McNair seconded.

Passed with unanimous approval.

REPORTS

 

Financial Report

Ms. Kathy Davies provided the Financial Report, indicating that there was a great deal of activity in Federal allocations reporting. Ms. Morey and Ms. Davies indicated they would provide an updated breakdown to Board  members via email. Due to recent changes, including the reduction of Administration personnel, revenues are higher than budgeted. Expense totals are in line; however, there are line items that exceeded the expected  amounts, including measurement and instructional tools. A large expenditure for bus purchases was also noted. Other line items came in below budgeted amounts for the month.

Ms. Gwendolyn Wicker asked for cost detail of the instructional tools/supplies purchased. Ms. Davies indicated that information is available via other reports. Ms. Morey indicated she would provide that information to Ms. Wicker.

Mr. Richard Ford asked if any surplus funds would be spent during the 2016-2017 year. Ms. Davies responded that there are no surplus funds included in the estimates at this time.

Ms. Wicker asked for total revenues related to the 2015-2016 technology fundraising effort. Ms. Davies indicated she would supply that information at the March Board meeting.

Vote

Mr. Ford moved to accept the Financial Report. Ms. Beatrice Chestnutt seconded.

Passed with unanimous approval.

 

Leaders Building Leaders Report

Ms. Morey introduced the school representative from Leaders Building Leaders. Consultant Shelly Watson, who has served as a principal, DPS school improvement official, and former curriculum director for charter schools, outlined the proposed strategic plan to grow student achievement and teacher excellence.


The Goals:

·        Increase student achievement (exceeding academic growth) resulting in improvements for each school’s (Elementary and Middle Schools) learning gains, grade level proficiency rates, and school (performance) grade designations.

·
Develop and sustain a healthy, respectful, caring, safe learning environment for students, faculty, staff, and community, resulting in individual employee learning, student achievement, and overall school improvement.

·
Ensure curriculum, instruction, and assessment are designed and delivered with a focus on content rigor, student engagement, and continuous improvement of academic achievement.

·
Develop and sustain effective and efficient use of all resources for improved student achievement and fiscal responsibility.

·
Provide coach, training and resources to the Healthy Start Academy school leader and leadership team to strengthen the school’s academic and operational programming.

 

Board members asked the targeted proficiency. Ms. Watson indicated the school seeks to target 70 percent proficiency. She implied the target will encompass 100 percent proficiency in the intermediate future.

 

Ms. Morey thanked Ms. Watson for her time and added value to Healthy Start Academy.

 

CLOSED SESSION

 

Votes

Ms. Gwendolyn Wicker moved to go into Closed Session to discuss hiring and a school issue (legally confidential information). Mr. McNair seconded.

Passed with unanimous approval.

Mr. McNair moved to come out of Closed
Session. Mr. Ford seconded.

Passed with unanimous approval.

 

REPORTS (resumed)

 

Principal’s Report

Mr. Willis reported that the current student population is 355. Six students have withdrawn since the last Board meeting (January 26).

 

The school has received 96% of its Student Notices of Intent. Only five households have reported they will not return for 2017-2018.

 

Students, faculty, and staff participated in the Martin Luther King Jr. parade February 4. Healthy Start Academy brochures were distributed along the parade route.

 

Enrollment to date has exceeded projections: 277 students currently have provided initial applications/re-enrollment intent forms.

 

Academy leadership has attended two career fairs during February: the Eastern North Carolina Career Alliance (February 15) and NC A&T on February 23. The Academy is scheduled to attend career fairs at NCCU on March 2 and Shaw University on March 21. All instructional and substitute positions are advertised at this time.

 

Mr. Willis provided Board members with NWEA and TE 21 student achievement testing to date. He expressed concerns for Grades 4 and 6, indicating the need for additional math tutoring for Grade 4 and student growth needs for Grade 6. Board members asked to discuss again in March after Board members have had some time with the assessment reports.

 

Mr. Willis reported Ms. Crews, other Academy teachers, parents and students created a successful Scholastic Book Fair, with $4,900 in book sales. As a result, the Academy will have $2,363 to spend on Scholastic books.

 

Mr. Willis alerted the Board that the Exceptional Children’s Department continues to grow. There are 50 identified students at this time, with the expectation that the Department will reach 52 in March and have as  many as six additional students due to the MTSS process.

 

Mr. Edwards asked what mechanisms the school has to prepare for growth in the EC Department. Ms. Morey explained that the school cannot inquire about previous services prior to official enrollment. Mr. Edwards asked if the school can share parent-volunteered information earlier in order to allow the EC faculty to prepare prior to school’s fall opening. Ms. Morey indicated the Board would have to issue an inquiry to Mr. Adkins to clarify and establish guidelines. She added the school did file a form for 2016-2017, indicating the anticipated number of students requiring services was projected to increase from 2015-2016 numbers.

 

Mr. Willis and
Ms. Morey discussed the final tasks related to AdvancEd (SACS) renewal. The
SACS Review Team will conduct its onsite visit April 4 and 5, 2017. Ms. Morey
indicated a DPI participant will accompany and be on the review team. Mr.
Willis recognized the additional effort of the three instructional
leaders/coaches. Mr. McNair voiced appreciation for their additional efforts.

 

Mr. Willis
indicated Leaders Building Leaders is providing excellent services.

 

Mr. Willis
reviewed the Discipline Report with Board members. Most referrals, he
indicated, are coming from classroom teachers. More classroom management
strategies were introduced yesterday (February 27). Grade 3 and Grade 4
classrooms will receive additional focus.

Mr. Willis
indicated the afterschool tutorial program, which currently is on hold, may
resume in order to focus on students who test as a high 2 on their assessment
tests. Ms. Morey asked for the number of students who will be served. Mr.
Willis said he will provide that number. Ms. Morey also asked that the school
focus on Grade 3 as well, due to the test emphasis on reading.

 

Mr. McNair
encouraged the Administration to provide tutoring services to any student who
wants help. Ms. Morey suggested that parents provide transportation to those
students who may want tutoring but aren’t assessed as in need of additional
services. Mr. McNair indicated he would prefer transportation provisions for
those students as well.

 

Ms. Morey
recommended that, if any student becomes a discipline concern, the student
would be excluded from tutoring, enabling tutors to focus on the students who
are receptive to the program.

 

Ms. Wicker asked
for a report on the number of parents who attend parent:teacher conferences.

 

Mr. Edwards
suggested that some parents may be unable to be engaged in the education of
their students because of other constraints. He also asked if incentives were
being provided to encourage and motivate academic interest and test
performance. Mr. Edwards asked to learn more about the incentives during the
next Board meeting. Mr. Edwards indicated he would prefer only the most
competent teachers as tutors.

 

Mr. McNair
indicated he would like to see tutoring reinstated, and he would like to see it
in operation.

 

Mr. Willis
indicated upcoming school activities:

 

March 1 – March 20

Little Caesar Pizza
Fundraiser

March 1 – April 30

Pennies for Postage
Fundraiser

March 14

Middle School Career Fair

March 14

PTO Meeting

April 4 – April 5

SACS Review Team

April 18

Charter School Renewal
Team

 

 

OLD BUSINESS

 

State School
Board/Office of Charter Schools Meetings

 

Ms. Morey
indicated she will attend the State School Board meeting this week as well as
the Office of Charter Schools meeting next week.

 

Durham Charter
Collaborative: Ms. Morey announced the next meeting will be March 7 at Maureen
Joy Academy.

 

NEW BUSINESS

 

Board Meeting
Schedule Change

Ms. Morey noted
the next Board meeting date has changed to March 30.

 

Substitute
Teacher Policy

Board members
were asked to review the final proposed policy revisions on substitute teacher
qualifications and pay. Ms. Aronda Hill reviewed the application and hiring
process, which includes providing a written application to the principal.
After review, the principal will interview those whose qualifications meet the
needs of the position. An introduction to the school and its procedures will
occur within 10 days of hire.

 

Mr. Ford inquired
about substitute teacher evaluations. Ms. Hill indicated only long-term
substitutes would receive a formal evaluation and that would occur at the end
of the school year. Mr. McNair asked how many substitute teachers the school
currently has. Ms. Hill indicated there are four long-term and three rotating
substitute teachers. Mr. Ford asked how many hours a substitute works each
day. Ms. Hill indicated a substitute works the full school day.

 

Mr. Willis asked
for clarification of qualifications. Although the current policy requires a
minimum of a high school diploma in order to serve in any substitute capacity,
Mr. Willis advocated a minimum of an associate’s degree or equivalent credits.
After discussion, the Board agreed to implement the changes effective July 1,
2017.

Mr. McNair and
Ms. Wicker asked that all substitute teachers receive an evaluation.

 

Year-Round
Employee Vacation Policy

Ms. Morey
indicated a need to add a consistent vacation policy for 12-month employees. She
explained that 12-month employees current receive two weeks of vacation plus
often are receiving time off during school breaks. After discussion, the Board
tabled the discussion until the next Board meeting in order to evaluate exempt
versus non-exempt employee impact, administration preparation needs for
upcoming periods, periods where vacations cannot occur (testing), as well as
the impact on facilities management schedules.

 

Additional New
Business

Ms. Wicker voiced
concern about inappropriate uniforms. She indicated she has seen students with
dirty uniform shirts as well as young ladies wearing leggings, which violate
the uniform policy.

 

Mr. McNair asked
if the school would consider a trip to Washington, D.C. for the students. Mr.
Willis indicated the staff had initiated research into a year-end trip;
however, further activity has been postponed.

 

Votes

 

Mr.
Ford moved that the Board move the March Board meeting to March 30. Mr. McNair
seconded the motion.

Passed
with unanimous approval.

 

Mr.
Ford moved to approve the substitute teacher policy as revised to note that
substitute teachers must have a minimum of a two-year degree or equivalent
credits. Mr. McNair seconded the motion.

Passed
with unanimous approval.

 

 

ADJOURNMENT

 

Ms. Morey
adjourned the meeting at 7:32 p.m.


REGULAR MEETING OF THE BOARD OF DIRECTORS OF HEALTHY START ACADEMY

Healthy Start Academy, 807 West Chapel Hill Street

Durham, North Carolina 27701

January 26, 2017 5:00 p.m.

 

Board Minutes

 

Attendance: Elizabeth Morey, Gwendolyn Wicker, Beatrice Chestnutt, April Twine, Richard Ford, Gerald McNair, Preston Edwards, Marc Willis, Aronda Hill, Sidney Reynolds, Philip Adkins, and Alycia Crews.

 

Call to Order

The Healthy Start Academy Board of Directors meeting was then called to order at 4:58 p.m. with Elizabeth Morey, presiding.

Pledge

The Pledge of Allegiance was rendered.

Privilege of the Floor

No one requested Privilege of the Floor.

Approval of Agenda

Vote

Ms. Beatrice Chestnutt moved to approve the Agenda. Ms. April Twine seconded.

Passed with unanimous approval.

 

Approval of Board Minutes

 

Vote

Ms. Chestnutt moved to approve Board Minutes as read. Ms. Twine seconded.

Passed with unanimous approval.

Interview

Mr. Marc Willis indicated a candidate for the position of EC Assistant Teacher was available for an interview with the Board. Ms. Morey indicated there was a need to discuss a continuing personnel issue as well.

 

Vote

Ms. Gwendolyn Wicker moved to go into Closed Session to discuss personnel. Mr. Gerald McNair seconded.

Passed with unanimous approval.

 

CLOSED SESSION

 

Vote

Mr. Preston Edwards moved to come out of Closed Session. Mr. McNair seconded.

Passed with unanimous approval.

 

REPORTS

 

FINANCIAL REPORT:
The Financial Report was postponed until the next Board meeting.

 

Mr. Richard Ford
asked if there would be any budget issues with a new EC Assistant Teacher hire. Ms. Morey responded that the budget had room for an additional EC assistant position.

 

PRINCIPAL’S REPORT:

 

Mr. Willis
alerted the Board that the SACs reaccreditation documentation and process was taking up valuable instruction time. He wants staff to focus on teaching. SACs renewal visit is scheduled for April 4 and 5.

 

Mr. Willis indicated the Charter School renewal visit is scheduled from 9:00 a.m. to 1:30 a.m. April 18.

 

Mr. Willis shared the November – January suspension reports with the Board.

 

Month

Suspensions Reported

November

17

December

18

January

4

 

Year-to-Date student turnover: 7.2 percent.

 

Mr. Willis presented the 2017-2018 proposed school calendar. The year-round conversion
has been postponed.

 

Mr. Willis indicated after-school tutoring has been placed on hold, pending evaluation of
January assessments.

 

Ms. Twine encouraged more tutoring interaction with local universities. Board members
conferred. The discussion indicated that unless 40 percent of one’s students passed
the 2016 test, the teacher is not qualified to earn a 2016-2017 tutoring
privilege, and the school should instead seek outside tutors.

 

Vote

Mr. Ford moved to accept the Principal’s Report. Ms. Twine seconded the motion.

Passed
with unanimous approval.

 

 

PERFORMANCE FRAMEWORK: Ms. Morey provided information on the Performance Framework, which
now will include different monthly goals. She acknowledged that Healthy Start
Academy will have 12 Board meetings. The 2017-2018 Board meeting calendar was
presented to the Board.

 

PARENT TEACHER ORGANIZATION REPORT: Ms. Morey indicated that the school would participate in
the Martin Luther King Jr. Parade February 4. Permission slips have been
distributed to parents.

 

OLD BUSINESS

 

State School Board/Office of Charter Schools Meetings

 

Ms. Morey reported that the State Board of Education and Charter School Advisory Board
will meet during the next two weeks. She alerted Board members to changes in
policies on low-performing schools. Healthy Start Academy must meet Growth
during 2016-2017, she added.

 

Meetings with Durham Charter Collaborative

 

Ms. Morey announced the Durham Collaborative is discussing a teacher fair. She
will forward information to the Board regarding the joint meeting with the
County Commissioners.

Ms. Morey indicated Durham Public Schools has initiated a
redistricting study.

Charter schools in Durham are projected to gain 700
students, according to the Durham Public Schools’ projections.

 

NEW BUSINESS

Transportation

The Board discussed a need to rebuild/replace a transmission
in one school bus. Ms. Morey indicated the school currently has no spare bus as
a result of the issue. Both Mr. Edwards and Mr. McNair said they believed
replacing the transmission would be better than investing in a newer bus.

Ms. Morey said the school was looking at the Department of
Transportation program and considering a replacement schedule for buses.

Finance Policy Review

Ms. Morey introduced an updated finance policy as it relates
to service providers that may be paid in part or in full with government-grant
funds.

Vote

Ms. Wicker moved that the finance policy review be approved with pages paginated.
Mr. Edwards seconded the motion.

Passed with unanimous approval.

 

Board Meeting Schedule

 

Ms. Morey confirmed that all Board members have a copy of the 2017-2018 Board meeting
schedule.

 

Proposal from Leaders Building Leaders

 

Mr. Morey introduced the Board to a proposal from Tom Miller’s organization Leaders
Building Leaders. Ms. Wicker asked if Mr. Miller will present his ideas to the
Board. Mr. Edwards asked for further clarification regarding DISC testing.

The Board asked for the addition of a termination clause and a confidentiality agreement in the
final contract.

 

Vote

 

Mr. Ford moved that the school move forward to negotiating a contracting with
Leaders Building Leaders. Mr. McNair seconded the motion.

Passed with unanimous approval.

 

Substitute Teacher Pay Rates

 

The Board evaluated a substitute pay increase proposal. After discussion, the Board recommended
changes to the proposed rates as presented: Moving proposed new pay rate for
rotation, long-term substitute with two-year degree to $78.00; and requiring an
associate’s degree or equivalent credits for long-term substitutes assigned to
the classroom for indefinite periods of time.

 

The Board
indicated a need for school policy, procedure, and culture training for all
substitute teachers.

 

Vote

 

Mr. Ford moved that the school move forward with the revised substitute teacher pay
rates, as amended by the Board. Mr. Edwards seconded the motion.

Passed with unanimous approval.

 

Policy Requiring Direct Deposit

 

The Board was asked to consider a policy change that requires
all employees to be paid via direct deposit into a checking account by March 1,
2017

 

Vote

 

Ms. Wicker moved that the school move to require direct deposit of pay into a
checking account by March 1, 2017. Ms. Chestnutt seconded the motion.

Passed with unanimous approval.

20th Year Anniversary

 

Ms. Maureen Scarlette Bailey and Ms. Taronya Smith will celebrate 20 years of employment at Healthy
Start Academy during 2017. The Board was presented with a proposal to
recognize their service with $2,000 bonuses on the dates of their employment
anniversary.

 

Vote

 

Ms. Twine moved that the school recognize the employees with a $2,000 bonus on
their anniversary dates. Ms. Wicker seconded the motion.

Passed
with unanimous approval.

 

National
Charter School Convention

 

Ms. Wicker asked if the Healthy Start Academy principal was planning to attend the national
charter school convention. Ms. Morey indicated he has been invited.

 

Votes

 

Mr. Edwards moved that the school proceed with the hiring of EC Assistant Teacher
applicant Roshonda McFadden. Mr. Ford seconded the motion.

Passed
with unanimous approval.

 

Mr. Edwards moved to approve the 2017-2018 Board Meeting Schedule as proposed and the
2017-2018 School Calendar. Mr. Ford seconded the motion.

Passed
with unanimous approval.

 

 

ADJOURNMENT

 

Ms. Morey
adjourned the meeting.

 


MEETING OF THE BOARD OF DIRECTORS OF HEALTHY START ACADEMY

Healthy Start Academy, 807 West Chapel Hill Street

Durham, North Carolina 27701

October 20, 2016 5:00 p.m.

Board Minutes

 

Attendance: Elizabeth Morey, Gwendolyn Wicker, Richard Ford, Beatrice Chestnutt, Preston Edwards, Dr. Tony Chalmers, Marc Willis, Aronda Hill, Sidney Reynolds. Philip Adkins.

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:05 p.m. with Elizabeth Morey, presiding.

Pledge

The Pledge of Allegiance was rendered.

Privilege of the Floor

Ms. Elizabeth Morey indicated no one had requested Privilege of the Floor.

Approval of Agenda

Vote

Mr. Preston Edwards moved to approve the Agenda.
Mr. Richard Ford seconded.

Passed with unanimous approval.

 

Approval of Board Minutes

Vote

Mr. Edwards moved to approve Board Minutes as read. Mr. Ford seconded.

Passed with unanimous approval.

Closed Session

Vote

Mr. Edwards moved to go into closed session to discuss contract and personnel
issues. Ms. Beatrice Chestnutt seconded the motion.

Passed with unanimous approval.

 

CLOSED SESSION

 

Vote

Mr. Edwards moved to come out of closed session. Ms. Chestnutt seconded the
motion.

Passed with unanimous approval.

 

REPORTS

Principal’s Report: Dr. Chalmers announced initial 20-day count average was 383 students.
A second count will be October 25. Local funds will be determined by the higher of the two averages, he said.

Current enrollment is 388, an increase of five students since August 29.

Dr. Chalmers presented the Board with school enrollment information comparing 2016-2017
Year-to-Date as compared to previous years. Enrollment is up 75 students over last year.

Student Demographic Information includes 180 male, 208 female students.

The average Daily Attendance Rate is 94.8%.

Dr. Chalmers reviewed the Year-to-Date Discipline and Suspension Reports. Most discipline
incidents have occurred during non-instructional time between 10 a.m. and 1 p.m.

Students in Grades Kindergarten through 8 were administered NWEA tests at the end of September. Results were presented. Students in Grades 1 through 8 will be administered TE21 benchmark assessments for the first nine week standards during October. Teachers will discuss the benchmark data and determine instructional interventions November 5.

Board members indicated concern regarding the NWEA data. They indicated the initial testing is low enough that they expect tutoring to begin no later than November 2, and it is to be provided three days a week. Dr. Chalmers agreed to proceed with a November 2 start date and provide tutoring the three days a week.

Dr. Chalmers indicated teachers would meet in grade level teams weekly to decode student
data and use data to drive instruction.

Ms. Chestnutt asked for information regarding the Exceptional Children’s Department. Ms. Morey asked if the Board could receive an EC update during its next Board meeting November 17. Ms. Wicker affirmed that she also would appreciate an update.

Dr. Chalmers reported that the Administration was on an October 18th webinar with the Office of Charter Schools to discuss steps in the renewal process. A self-study is due December 16th. Ms. Morey indicated 11 schools will be up for renewal.

Dr. Chalmers reported the Fall Book Fair was successful, grossing $3,385.91. Profit from the sale was $787.42. He also indicated the North Carolina Central University Parade activities, thanking faculty and Board members for participation and recognizing individuals for driving and providing photos for the event.

Dr. Chalmers announced upcoming events:

October
28 – Fall Festival;

October
31 – Doughnuts for Dads;

November
4 – Parent-Teacher Conferences from 1 p.m. until 5:30 p.m.;

November
11 – Veterans Day;

November
23 – November 25 – Thanksgiving Holiday;

December
10 – Durham Holiday Parade;

December
13 – Holiday Presentation by Students.

 

Dr. Chalmers asked for a closed session to discuss personnel matters.

Vote

Ms. Wicker moved to approve the Principal’s Report. Mr. Edwards seconded the
motion.

Passed with unanimous approval.

 

Closed Session

 

Vote

Mr. Edwards moved to go into closed session to discuss personnel issues. Ms. Wicker seconded the motion.

Passed with unanimous approval.

 

CLOSED SESSION

 

Vote

Mr. Edwards moved to come out of closed session. Ms. Chestnutt seconded the
motion.

Passed with unanimous approval.

 

 

OLD BUSINESS

 

State School Board/Office of Charter Schools Meetings

 

Ms. Morey reported that the State Board of Education reviewed charter schools up for renewal, and 23 were given 10-year renewals. The others were recommended for three-year or non-renewal. The Board is to make determinations on the three-year and non-renewal recommendations during its November state board
meeting.

 

Ms. Morey indicated the importance of cleaning up any incorrect information. Mr. Philip Adkins encouraged the Board to ask for missing information or request corrections in information via a letter. The Board asked Dr. Chalmers to follow-through with its request to correct information promptly.

 

Meetings with Durham Charter Collaborative

Ms. Morey briefly updated the Board on the recent Durham Charter Collaborative meeting. She emphasized
the test performance urgency.

 

Ms. Morey indicated a desire to increase local field trips in order to expose students to hands-on educational opportunities locally available. Dr. Chalmers indicated the Middle School students will be visiting local college campuses throughout the year. The Board also pointed out that students should attend area high school plays and performances as well as other local activities in order to become exposed to cultural events.

 

Ms. Wicker indicated her continued interest in having a Career Day for students.

 

NEW BUSINESS

Ms. Morey
announced that the bus parking need has been resolved. Buses are now in a
location that can be better protected from vandalism.

 

ADJOURNMENT

Ms. Wicker moved to adjourn. Ms. Chestnutt seconded the motion.

Passed with unanimous approval.

Ms. Morey adjourned the meeting.


Regular Meeting of the Board of Directors| September 22, 2016

Healthy Start Academy

Regular Board Meeting

September 22, 2016

Board Minutes

Attendance:

Elizabeth Morey, Gwendolyn Wicker, April Twine, Richard Ford, Gerald McNair, Preston Edwards, Dr. Tony Chalmers, Marc Willis, Aronda Hill, Healthy Start Academy faculty, Kathy Davies, Sidney Reynolds. Philip Adkins joined via telephone.

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:02 p.m. with Elizabeth Morey, presiding.

Pledge

The Pledge of Allegiance was rendered.

Privilege of the Floor

Ms. Elizabeth Morey indicated no one had requested Privilege of the Floor.

Approval of Board Minutes
Vote
Ms. April Twine moved to approve Board Minutes as read. Mr. McNair seconded.
Passed with unanimous approval.

REPORTS
Financial Report: Ms. Kathy Davies provided the current financial report. The 2015-2016 end-of-year fund balance should slightly exceed $53,000. Reeves and Associates, CPA, is reviewing now.

It is anticipated that the Power School student 20th day (ADM) count will be 387. There also will be an increase in budget revenue due to EC and LEP numbers. Ms. Davies indicated the current budget allotted for 32 EC students. Dr. Anthony Chalmers indicated the count may increase by 20 students.

Ms. Morey explained the ADM calculation now includes both the first month and second month counts, with funding based on the lower of the two counts.

Ms. Morey indicated the State also will remove funds for virtual charter schools; however, that amount has not yet been disclosed.

Dr. Chalmers asked about capital expenditures impact on the 2016-2017 budget. Ms. Morey indicated the air conditioning unit invoice has yet to be received. Summer upgrades included fire alarm system, automatic shut-offs.

Ms. Morey indicated a state-of-the-art security check-in system is now in place in the lobby. It requires a legal name and birth date. The system is designed to print a badge only if no criminal record exists. In case of a security threat, automatic alerts are sent to the Administration Office.

Vote
Mr. Ford moved to approve the Financial Report. Ms. April Twine seconded.
Passed with unanimous approval.

Building Loan Report: Ms. Morey noted that the new mortgage note was successfully negotiated and monthly payments are reduced by approximately $2,000 per month. The note is for three years at 4.2 percent interest. Interest is $1,083.27; principal is $7,506.86.

Principal’s Report: Dr. Chalmers announced the ADM count will be Monday, September 26.

Mr. McNair inquired about the increase in Spanish-speaking students. Dr. Chalmers indicated the percentage has increased to approximately 15 percent of the student population. He announced the school has hired a Spanish-speaking office assistant. Dr. Chalmers indicated the school may have to add additional faculty as 12 students now qualify for ELL services. Ms. Maureen Bailey, the school testing coordinator, is testing students now to determine if there is a need.

Dr. Chalmers also indicated a need for teaching assistants in each Grade 4 class.

EC numbers have doubled, Dr. Chalmers explained, adding the school may need to hire an additional EC teacher.

Both Mr. McNair and Ms. Wicker commented that once the budget is finalized, if the additional faculty are needed, the Board should approve.

Ms. Morey, Ms. Wicker, Mr. McNair, and Mr. Ford expressed the need to support the faculty as needed as well as to maximize retention of students and families.

Dr. Chalmers announced the nutrition program’s recent audit indicated across-the-board compliance.

Mr. McNair asked how the teachers are communicating with Spanish-speaking parents. Dr. Chalmers reiterated that the school has hired an office assistant and may need to hire bilingual faculty members. Ms. Morey and Mr. McNair indicated that all new faculty members should be bilingual.

Ms. Morey requested a breakout of open seats per classroom as well as ongoing withdrawal rate information.

Ms. Morey informed the Board that the school currently has 23 homeless students. The school is working with the parents to find a place to live. The school has provided clothing, uniforms, is working to help them update Medicaid, if needed, and ensuring they can get to their physicians’ appointments.

Dr. Chalmers reported on bus maintenance needs. He indicated there have been route scheduling concerns, and the contractor is working to resolve all issues.

Ms. Wicker asked if there is a backup bus available should one break down. Ms. Morey and Mr. McNair indicated there is an additional bus available for emergency relief. Mr. McNair indicated the school is receiving detailed maintenance reports. Dr. Chalmers indicated he has ridden the new buses. He said the contractor is accessible, available and responsive. There is consideration of switching buses so that more students can benefit from the Salvation Army route as currently that bus has a waiting list.

Student Achievement/Renewal/Performance Framework Report: Dr. Chalmers announced initial performance data will be available during the November Board meeting. Parents will have the NWEA reports in the next two weeks.

Ms. Wicker inquired as to whether parents will have information on students’ need for intervention and tutoring by the end of the semester. Dr. Chalmers indicated they would.

Ms. Wicker thanked the faculty for attending the Board meeting. Dr. Chalmers then presented flowers from the faculty as a symbol of their sympathy on the loss of her husband.

Dr. Chalmers turned the meeting over to Ms. Morey to describe a Duke University student research project. Ms. Morey said the school hoped to work with Duke graduate students on two projects: exploring moving from a traditional to year-round calendar and exploring what and where students go after they leave the Academy.

Mr. Ford asked if the school is committed to a year-round calendar. Dr. Chalmers indicated he thought the Administration and Faculty were “half-way” there.

Dr. Chalmers said the school instituted a new math curriculum this year and would institute a new English language arts curriculum next year. He said he believes the year-round calendar also may be helpful to students who struggle with academic performance.

Mr. McNair asked who is spearheading and coordinating the Duke research projects. Ms. Morey indicated that Dr. Chalmers, Ms. Hill, Ms. Sidney Reynolds, and she would be involved.

Dr. Chalmers indicated a need to discuss personnel issues.

Vote
Mr. McNair moved to go into closed session to discuss personnel issues. Mr. Preston Edwards seconded the motion.
Passed with unanimous approval.

CLOSED SESSION
Vote
Ms. Wicker moved to come out of closed session. Mr. McNair seconded the motion.
Passed with unanimous approval.

Dr. Chalmers announced the Fall Scholastic Book Fair will be October 10 through October 14.

Ms. Morey indicated that the Performance Framework indicated EC was not compliant, despite the issue had been cleared up. She reviewed the NC Report Card information with the Board.

Mr. McNair asked that the school write to the State and ask them to correct the misinformation.

Mr. Philip Adkins, school attorney, asked is all divisions had reported. Ms. Morey indicated they had. She added that none of this information was distributed to the school before it was published. She indicated the school has no information regarding which lists it is on.

Ms. Morey asked Board members to ensure they are familiar with the performance score of Healthy Start Academy as well as all schools located in Durham County.

Parent Teacher Organization (PTO) Report: Dr. Chalmers indicated 23 households were represented during the first PTO meeting.

Dr. Chalmers announced that the school will participate in the Durham holiday parade December 10.

Meetings with Durham Charter Collaborative

Ms. Morey announced the October meeting of the Durham Charter Collaborative may be held at Central Park School.

State Charter School Conference

The Board had nothing new to report on the State Charter School Conference.

NEW BUSINESS
Mr. McNair noted that Dr. Gaddis Faulcon, St. Augustine’s College vice president, offered to volunteer one day of consulting with the faculty on classroom management. Ms. Wicker indicated she would prefer for the school to wait and see if the services were needed. Dr. Chalmers indicated he believes the school is already doing a good job with classroom management professional development. Mr. McNair asked about classroom management support needs. Dr. Chalmers indicated most of the current behavior problems have been with students who are under extreme stress due to a disruptive, transient lifestyle. He thinks it would be interested to see how the current intervention works. Ms. Morey reiterated the need to track the homeless students as a subgroup: Why do they leave the Academy, what happens to these children? Dr. Chalmers indicated having the additional home services employee has been a “huge resource.” He thanked the Board for approving the position and indicated the school has very positive feedback from the parents.

Ms. Morey reported the school had a notice of a debris violation from the city; however, it turned out the issue was not on school property, and the notice was in error.

Ms. Morey reported the school’s most recent health inspection grade was 96.

Ms. Morey announced that a Certificate of Deposit was renewing for one year at BNC Bank.

Ms. Wicker asked about a playground grant. Ms. Morey indicated that the grant Ms. Wicker presented was for a new playground only rather than an update, and the Academy would not qualify.

Ms. Morey announced the school will be adding a paper recycling program. The school has been working with a vendor that can place a smaller bin in the existing fenced area. She added a camera is in place to ensure appropriate security of the recycling bin.

Transportation

Ms. Wicker asked if the school could revisit bus parking so buses could be parked in the school parking lots. Ms. Morey indicated that because the school is in an historic area, the use permit is different from other schools.

Bus Loan/ Purchase
No new business on the bus loans or purchases was reported.

Durham Head Start

Votes
Mr. McNair moved to approve additional positions for ELL faculty, EC faculty and Grade 4 Teaching Assistants if the budget and number of students supported the additional faculty. Mr. Edwards seconded the motion.
Passed with unanimous approval.

Mr. Edwards moved to direct legal counsel to demand repayment of unearned wages per faculty contracts and pursue subsequent legal action as required. Mr. McNair seconded the motion.
Passed with unanimous approval.

ADJOURNMENT

Mr. McNair moved to adjourn.
Passed with unanimous approval.

Ms. Morey adjourned the meeting.

 


Call Meeting of the Board of Directors| June 30, 2016

Healthy Start Academy

Regular Board Meeting

June 30, 2016

Board Minutes

Attendance:

Elizabeth Morey, Gwendolyn Wicker, Beatrice Chestnutt, Richard Ford, Gerald McNair on phone, Preston Edwards, Dr. Tony Chalmers, Philip Adkins, Marc Willis, Aronda Hill.

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 12:01 p.m.
with Elizabeth Morey, Presiding.

Pledge

The Pledge of Allegiance was rendered.

Privilege of the Floor

Ms. Elizabeth Morey indicated a parent requested to meet with the Board regarding her student and would include comments regarding faculty. As the parent was not present at the last board meeting she was recognized for privilege of the floor at this meeting.

Closed Session – Parent Issue and Candidate Interviews
Votes
Mr. Ford moved to go into closed session to hear a parent grievance and to interview candidates for faculty positions. Mr. Edwards seconded.
Passed with unanimous approval.

Mr. Ford moved to come out of closed session. Mr. Edwards seconded.
Passed with unanimous approval.

Mr. McNair moved to approve Agenda.   Mr. Ford seconded.
Passed with unanimous approval.

REPORTS
Ms. Morey asked that all Board Members please make an effort to have their cell phones turned off or on vibrate so as not to disrupt the Board Meeting.

Ms. Morey informed the board that the school’s building loan balloon payment is due September 28, 2016.  She received a call from Mr. Sam Norris with PNC Bank about the refinancing the loan. The Bank presented the school with two options:

1.    4.3% for 3 years with a payment of $9,430.00
2.    4.3% for 32 months with a payment of $10,534.00

Our current payment is $10,596.69 as of 6/28/2016 our balance was $317,639.59.  We would incur a 1/2% renewal fee and that is calculated at around $1,500.00.  We would not need a lawyer for this refinance but may need a new appraisal on the building.  Due to all the new construction in the neighborhood the appraisal of the property should increase.

Mr. Ford moved that the school accept the 4.3% for 3 years with a payment of $9430.00 from PNC Bank.  Mr. Edwards seconded.
Passed with unanimous approval.

New Bus Contract with Elite Transit

$85.00 per day for 7 Buses X 5 Days = $2,975.00 per week
Cost of the lease for the 4 new buses is $1,553.46 per week
Leaves about $2,4761.54 per week for repairs and maintenance

The school will still need to have an approved contract with Elite Transit. Mr. Adkins will work with Ms. Morey on a contract that will need to be approved by the board and Elite Transit.

Mr. Ford moved to purchase 4 new buses from Blue Bird for the next school year.  Mr. Edwards seconded.
Passed with unanimous approval.

Ms. Morey passed out the latest copy of House Bill 242 an act to make various changes to the charter school laws.  This bill makes a lot of changes to the way charter school operate and especially how they are classified under the new school report card.  Ms. Morey went over the bill and gave the board highlights of the changes and what issues may have an effect on the school.

Ms. Morey also passed out the National Education Association Action Guide on Charter Schools.  The board members need to read this information and understand what the charter school movement is up against.

Dr. Chalmers gave the board an overview of the new math curriculum for next year.
Eureka math is the new curriculum that the school is purchasing for the 2016-2017 school year.
The cost for the K-8 Class Bundle, manipulatives and online portal is $47,703.45.  Plus the cost for the on-site training $5,200.00.

Ms. Wicker moved for approval of the Eureka Math curriculum.  Ms. Chestnutt seconded.
Passed with unanimous approval.

Dr. Chalmers gave the board an in depth overview of the school’s EOG test scores.
Dr. Chalmers is going to offer retesting for all students.  The school will also offer Summer School for all students that are at risk.  Dr. Chalmers handed out a Preliminary overall proficiency scores from EOG 2015-2016.  The EOG test scores are very off from what Measurement, Inc. mock EOG predicted.  The results from the NWEA tests were a much better match for the EOG. The school is looking at a new benchmark vendor for next year that is more aligned with the North Carolina EOG tests. Dr. Chalmers and Mr. Willis are trying to figure out what went wrong.  Dr. Chalmers gave the board a one page 16/17 EOG scores plan of action.
Ms. Wicker would like to see more detail on the Plan of Action with very specific dates when things are starting. Ms. Morey told the board the RTCA is using School Net for the mock EOG testing. RTCA’s 5th grade had 50% of her students passing in all areas due to the use of the School Net testing.  Dr. Chalmers is looking at how the teachers use their time.

The school has a significant increase in EC students and will need to address this next school year.

Dr. Chalmers is having issues with the Federal grant deadlines.

Dr. Chalmers would like a new Apple laptop.

Ms. Morey passed out the forms for Dr. Chalmers’ Performance Review. The forms had been sent via email to all board members.  Ms. Morey handed out hard copies and told all board members that they needed to have them back to her by July 15, 2016.  Ms. Morey would like to have all of the results complied into one report by the next board meeting.  Dr. Chalmers wanted to do a self-assessment.

Ms. Wicker moved for approval of the interview candidates.   Ms. Chestnutt seconded.
Passed with unanimous approval.

ADJOURNMENT

Ms. Chestnutt made a motion to adjourn the meeting.
Passed with unanimous approval.

Ms. Morey adjourned meeting.

 


Regular Meeting of the Board of Directors| May 26, 2016

Healthy Start Academy

Regular Board Meeting

May 26, 2016

Board Minutes

Attendance:

Elizabeth Morey, Gwendolyn Wicker, Beatrice Chestnutt, April Twine, Richard Ford, Gerald McNair, Preston Edwards, Dr. Tony Chalmers, Philip Adkins, Marc Willis, Aronda Hill, Sidney Reynolds, Tyler Reynolds.

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 12:01 p.m.
with Elizabeth Morey, Presiding.

Pledge

The Pledge of Allegiance was rendered.

Privilege of the Floor

Ms. Elizabeth Morey indicated a parent requested to meet with the Board regarding her student and would include comments regarding faculty. As parent was not present, no one was recognized for privilege of the floor.  Ms. Morey indicated she would notify the parent of the next Board meeting.

Approval of Agenda

Vote
Mr. Gerald McNair moved to approve Agenda and Board Minutes as read.  Mr. Richard Ford seconded.
Passed with unanimous approval.

 

New Board Member
Vote
Mr. McNair moved that Healthy Start Education, Inc. approve Preston Edwards as a Board Member. Mr. Richard Ford seconded.
Passed with unanimous approval.
Closed Session – Candidate Interviews

Votes

Ms. Twine moved to go into closed session to interview candidates for faculty positions. Mr. McNair seconded.
Passed with unanimous approval.

Mr. McNair moved to come out of closed session. Mr. Ford seconded.
Passed with unanimous approval.

REPORTS

Ms. Michelle Kietz, from Measurement Inc. presented information on academic testing preparation, which is designed to improve student performance. Mr. McNair asked for statistical validation based on other schools’ End of Grade test performance.  Ms. Kietz indicated she would obtain and provide that information to the Board via Dr. Anthony Chalmers.

Financial Report: A preliminary 2016-2017 budget was proposed, with disclosure that some changes in allocations were to come. The proposed budget projects 380 ADM, with 40 EC and 11 LEP students.  Revenues are projected to be $3,755,609; expenses, $3,755,596.

Ms. Gwendolyn Wicker asked if faculty bonuses of $750 were due and would be paid by the end of June. Dr. Chalmers indicated they were due and would be paid.

Vote

Ms. Wicker moved for approval of the proposed, preliminary 2016-2017 budget.  Mr. McNair seconded.
Passed with unanimous approval.

Principal’s Report: Dr. Chalmers indicated five students left the school since the most recent Enrollment projections were issued, making 42 withdrawals. Dr. Chalmers provided an updated projected enrollment form, indicating 399 students currently are projected to enroll during the 2016-2017 school year.

Dr. Chalmers reported that the May 10 Parent Teacher Organization meeting was well attended.

Dr. Chalmers, on behalf of the faculty, thanked the Board for the faculty recognition and gifts during National Teacher Appreciation Week. He indicated teachers received recognition and a gift each day.

Dr. Chalmers reported that there had been one incident of arson to a bus.

Dr. Chalmers reported that the school continues to seek a social worker.

Dr. Chalmers provided the current school suspension report.

Dr. Chalmers recommended a new math curriculum for consideration by the Board.  He conceded that the State was discussing standards; however, he indicated he believes the school must have a respected math curriculum that will perform well as a Common Core curriculum as well as accommodate adaptations needed after the new standards are released.

Dr. Chalmers announced that summer school and Dr. Gillespie’s literacy camp are scheduled. He asked the Board to approve both activities.

OLD BUSINESS

State School Board/Office of Charter Schools Meetings: Ms. Morey provided information on the Performance Framework and summarized the focus of May State Board of Education and North Carolina Charter School Advisory Board meetings.

Durham Charter Collaborative: Ms. Morey indicated the next Durham Collaborative meeting will be at Kestrel Heights.

State Charter School Conference: Ms. Morey announced that she is making reservations for Board members to attend the charter school conference in Asheville July 30 – August 3.

National Charter School Conference: Ms. Morey indicated all reservations had been made for the National Charter School Conference.

NEW BUSINESS

New Roof for Education Building: Ms. Morey indicated she continues to work with vendors to obtain quotes for the new roof on the education building.  She indicated there was nothing new to report yet.

Tax Return: Ms. Morey indicated the tax return will be provided to Board members.
Transportation: Ms. Morey provided an update on the current transportation contract, indicating Mr. Philip Adkins had written a breach of contract notice to the vendor, citing continuity of service and continual maintenance issues. A Request for Quote for new bus service was discussed with Mr. Adkins recommending a bid process.  Mr. Edwards inquired if the Board was qualifying vendors by low bid or qualifying bid.  Verbal consensus indicated the Board would prefer to select the qualifying bid.
Ms. Morey presented two lease-to-own bus quotes to the Board.

Votes
Ms. Wicker moved that the school issue a Request for Proposal from a transportation provider.  Ms. April Twine seconded.
Passed with unanimous approval.

Ms. Beatrice Chestnutt moved to lease buses with a Fair Market Value buyout at the end of the lease.  Mr. Ford seconded.
Passed with unanimous approval.

Ms. Wicker moved to approve the proposed teacher and staff candidates presented.  Ms. Twine seconded.
Passed with unanimous approval.

Ms. Wicker moved to approve new math curriculum.  Mr. Ford seconded.
Passed with unanimous approval.

Ms. Twine moved to approve Summer School activities.  Mr. Preston Edwards seconded.
Passed with unanimous approval.

Ms. Morey recognized Ms. Wicker as a community-wide volunteer.

ADJOURNMENT

Ms. Wicker made a motion to adjourn the meeting.  Mr. Ford seconded.
Passed by unanimous vote.

Ms. Morey adjourned meeting.

 


Regular Meeting of the Board of Directors|March 24, 2016

Healthy Start Academy

Regular Board Meeting

March 24, 2016

Board Minutes

Attendance: Elizabeth Morey, Gwendolyn Wicker, Beatrice Chestnutt, April Twine, Richard Ford, Gerald McNair, Dr. Tony Chalmers, Jarrod Davis, Philip Adkins, Marc Willis, Aronda Hill, Sidney Reynolds, Tyler Reynolds.

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:04 p.m.

with Elizabeth Morey, Presiding.

Pledge

The Pledge of Allegiance was rendered.

Privilege of the Floor

Ms. Elizabeth Morey indicated a parent requested to meet with the Board regarding her student and would include comments regarding faculty.

Closed Session

Mr. Gerald McNair moved to go into Closed Session to discuss a matter related to personnel. Mr. Richard Ford seconded.

Passed with unanimous approval.

Mr. Richard Ford moved to come out of Closed Session.  Ms. Gwendolyn Wicker seconded.

Passed with unanimous approval.

Approval of Agenda and Board Minutes

Mr. McNair moved to approve Agenda and Board Minutes as read.  Ms. April Twine seconded.

Passed with unanimous approval.

REPORTS

Financial Report: Mr. Jarrod Davis, Acadia NorthStar, LLC provided the budget report to the Board.  He indicated the financial information did not reflect updated Federal information.

Ms. Morey clarified that specific grant receipts were not reflected.

Healthy Start Academy will receive additional funds for Summer School, based on Third Grade reading scores during 2015 testing.

Mr. McNair asked for an update on hospitalization/health insurance. Information on rate increases was not available at the time.  Mr. Davis and Ms. Morey recommended further discussion during the annual budget meeting.

After discussion, a budget meeting was proposed for noon April 18, 2016.

Mr. Davis discussed line item reallocations that would be connected with additional grant funding.  He further indicated that line item questions involving salaries, bonuses, and office equipment would be cleared up by the April 18, 2016 proposed meeting.

Mr. Davis indicated the State funds were spent.

Mr. Ford asked if the Professional Development funds remaining in the budget would be spent prior to the end of the year.  Dr. Anthony Chalmers responded that all funds would be spent.

Ms. Morey noted that Alamance was involved in an electric funds transfer.  She handed the information to Mr. Davis.

Vote

Mr. McNair moved to accept the budget report and accept the Alamance electric funds transfer. Mr. Ford seconded the motion.
Passed by unanimous vote.

Principal’s Report: Dr. Tony Chalmers reported current enrollment is 318.

Data presented:

  • 15 students transferred out since the last Board meeting
  • 7 moved out of area;
  • 8  enrolled in Durham Public Schools.

Dr. Chalmers presented the current grade level counts.

Dr. Chalmers and a student did a radio spot with Radio One, which aired on three stations.  He is considering an additional spot in early July.  To date, the school has 279 student who have indicated they will return for the 2016-2017 school year.  There are 78 new applications.

Dr. Chalmers indicated he and Mr. Marc Willis, Assistant Principal, have attended Teacher Recruitment Fairs in Wilmington, Greensboro, High Point and Raleigh.  He added they currently are evaluating the success and determining which fairs performed well for recruiting activities.  The school will invite applicants to tour Healthy Start Academy and join them for lunch. He also is investigating cash advances to qualified applicants as a hiring inducement.

Dr. Chalmers indicated he was interested in the CIAA Career Fair next year.

Dr. Chalmers reported that students in Grades 2 – 8 were administered the third nine-weeks benchmark assessments.  Saturday April 9 is scheduled to provide teachers with an understanding of the benchmark data to determine tutoring needs.

Dr. Chalmers updated the Board on bus maintenance.  Buses 203 and 204 have been reported as repaired. Six buses have been available during the week. Buses 102 and 207 currently are out of service for repairs. Bus number 201 requires repairs to the frame of the bus.

Mr. McNair inquired about creating a Request for Proposal for bus service for 2016-2017.

The Board discussed various options, including formation of a bus consortium with other charter schools. Mr. McNair indicated there would be a meeting April 20 to discuss possibilities.

Dr. Chalmers requested a vote on year-round school in order to begin researching activities that would be needed to transition to a year-round schedule and ensure parents are informed and involved in any decision-making processes.

Dr. Chalmers indicated the Office of Charter Schools would need a letter indicating the school was changing to a year-round calendar.

Ms. Gwendolyn Wicker asked about activities during intercessions.  Dr. Chalmers indicated he would pursue that; however, he believed it should be outside organization contracts/agreements in order to retain teachers.

Mr. McNair asked for an action plan, including impact on staff and budget.

Ms. April Twine inquired about focusing on K-5, phasing out Middle School over three years.  Ms. Morey responded that parents want children in one school and wouldn’t want to have students attend a different Middle School.  Dr. Chalmers indicated parents favor K-8 programs.

Academic achievement and high school performance concerns were discussed.

Mr. McNair asked that the action plan be evaluated beside the test scores in order to ensure actions taken focus on academic performance.

Dr. Chalmers indicated the school would like to post an opening for a social worker for the 2016-2017 school year.

Vote

Mr. McNair moved that the school hire a social worker with a Masters Degree in Social Work for the school. Mr. Ford seconded.
Passed by unanimous vote.

Dr. Chalmers reviewed the school’s new suspension report, which includes trending data, time analysis, teachers who were the most frequent referrers, offenses, locations and Administrative actions taken.

Dr. Chalmers indicated students participated in a Black History Month program Monday, February 23. He recognized Mr. Chandler for his contributions.  He noted upcoming events: March 25 – April 1 that will be no school.  The next PTO meeting is at 6 p.m., April 12, 2016.

Dr. Chalmers reiterated that he would like a vote on year-round school during 2017-2018.

Vote

Mr. McNair moved to form an exploration committee to evaluate a year-round school calendar.  Mr. Ford seconded the motion.
Passed by unanimous vote.

Dr. Chalmers indicated the school would consider Kickboard, a (PBIS) behavior management tool, which is estimated to cost $10 per student.

Vote

Ms. Wicker moved to accept the Principal’s Report.  Mr. Ford seconded the motion.
Passed by unanimous vote.

Student Achievement/Renewal/Performance Framework Report: Ms. Morey handed out information on the Performance Framework. Ms. Morey noted that Healthy Start Academy is on a performance watch-list, indicating she would not have known if she had not attended the State School Board Meeting.

Mr. Adkins recommended the school hire an independent auditor to evaluate the school’s Exceptional Children Program prior to next review or report.

Signature Report: Ms. Sidney Reynolds indicated the school had four new volunteer inquiries since the last Board meeting February 4. The next Read for Life with Windsor Circle Volunteers is scheduled for May 18, 2016.

Direct email, online and print advertising continue.

Ms. Reynolds reported that the school is also focusing on specific, tightly targeted campaigns to:
•    Reach households with children who have shown an interest in Durham magnet schools.  The intent is to ensure they are aware of Healthy Start Academy as an option if they weren’t accepted in a magnet lottery.
•    Reach new movers with school-age children;
•    Reach dual-parent households with school-age children in zip codes the buses currently serve; and
•    Reach a greater number of Hispanic households with school-age children in order to more closely represent Durham County demographics.

Ms. Chestnutt indicated her displeasure with targeting dual-parent households in the same zip codes as the current bus routes. Ms. Reynolds indicated the reason was because data imply that students from dual-parent households may assist in overall school performance improvement, one of the Board’s stated goals. Although Ms. Chestnutt agreed that may be the case, she indicated she objected to targeting and questioned the potential for success as the area would have almost no dual-parent households. Ms. Wicker indicated she didn’t want the school to focus only on zip codes near the school. She would like to see yard signs in Hillsborough, for example, as lots of parents drive from Hillsborough to Durham every day. Ms. Reynolds indicated the Hillsborough area was reached via email and online campaigns. She indicated because the campaigns are data-driven, there would be no compelling rationale for spending more toward recruitment in outlying areas, that budget spend was currently optimized for the projected potential student yield.

Ms. Chestnutt inquired about seeking a more formal annual contract with The Signature Agency. Currently, the school is on a month-to-month agreement. Ms. Reynolds indicated that while she understood the request, the school would be better served without a more formal contract as the pricing would then be re-evaluated within that process and would increase, per agency policy, to reflect current market rates, which would dramatically increase the school’s cost and simply not be in the school’s financial interest. She reiterated that currently the school receives between 200 and 300 hours of services each month and averages $19 to $25 in hourly rates. That would not be the case if the agency was asked to evaluate a new contract. No action was taken.

OLD BUSINESS

Ms. Morey reminded Board members of a Charter Schools conference in August and the National Charter Schools Conference in June.

Meetings with Durham Charter Collaborative: The Collaborative met March 1.

NEW BUSINESS

New Roof for Education Building: Ms. Morey indicated the school is continuing with the bid process.

Ms. Morey indicated the school would be painting the front trim of the school during the summer and would consider an aluminum wrap for the front columns.

E-Rate filing is underway.

ADJOURNMENT

Ms. Chestnutt made a motion to adjourn the meeting.  Ms. Wicker seconded.
Passed by unanimous vote.

Ms. Morey adjourned meeting.

 


Regular Meeting of the Board of Directors|February 4, 2016

Healthy Start Academy

Regular Board Meeting

February 4, 2016

Board Minutes

 

Attendance: Elizabeth Morey, Gwendolyn Wicker, Beatrice Chestnutt, April Twine, Richard Ford, Gerald McNair, Dr. Tony Chalmers, Kathy Davies, Philip Adkins, Marc Willis, Aronda Hill, Sidney Reynolds, Tyler Reynolds.

 

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:04 p.m.

with Elizabeth Morey, Presiding.

 

Pledge

The Pledge of Allegiance was rendered.

 

Privilege of the Floor

No one was present for Privilege of the Floor.

 

Approval of Agenda and Board Minutes

Mr. Ford moved to approve Agenda and Board Minutes as read.  Ms. Chestnutt seconded.

Passed with unanimous approval.

 

Presentations

Ms. Kathy Davis presented a check to the school for $1,000 from Acadia NorthStar, LLC to support the 2106 Fundraiser for Technology effort.

 

REPORTS

Financial Report: Kathy Davies, Acadia NorthStar, LLC provided the budget report to the Board.  She indicated spending was on track with the budget.

Mr. McNair asked about the impact of withdrawals on the budget.  Ms. Davies responded that local funds vary. Ms. Morey indicated that the State funding, which is based on 20-day student enrollment, was 367 students.  The budget was based on 370 students.

Mr. Ford inquired whether the contractor or the school pays for bus maintenance and repair.  Ms. Morey responded that the school takes care of cosmetic repairs.

Ms. Morey indicated the State Board of Education approved summer school funding, based on the number of students who didn’t make grade level the year before.

 

Vote

Mr. McNair moved to accept the budget.  Ms. Wicker seconded the motion.

Passed by unanimous vote.

Ms. Davies requested a Call Board Meeting to establish the 2016-2017 budget.  Ms. Morey indicated the Board will do so.

Principal’s Report: Dr. Tony Chalmers reported current enrollment is 335.

Data presented:

  • 15 students transferred out since the last Board meeting
  • 10 moved out of area;
  • 3 transferred to home or private schools
  • 8 were for various reasons.

Mr. McNair indicated he would like to a thorough analysis of withdrawals.

Dr. Chalmers presented the current grade level counts.

Dr. Chalmers presented the 2016-2017 Student Enrollment Projections.

Dr. Chalmers updated the Board on teacher recruitment activities.

Dr. Chalmers indicated that students in Grades 2 through 8 received the second 9-week benchmark assessments.  A report was provided to Board members.  Tutoring is scheduled to begin February 16, Tuesday – Thursday from 3:30 p.m. to 5:00 p.m.  He estimates 150 students will participate, which will require two to three buses.  To date, 10 faculty members have signed up to serve as tutors for the program.

Dr. Chalmers reviewed school bus maintenance issues.  Ms. Morey indicated the school attorney was asked to send a letter to the contractor in order to resolve the issues.

Ms. Chestnutt registered concern that some buses are white.  Dr. Chalmers responded that white buses are legal as long as they have a stop arm.  Mr. McNair indicated the school should consider having only yellow buses in order to assist the community’s drivers to be alert to safety.

Ms. Wicker indicated the need for the contractor to appear before the Board.  Mr. Adkins indicated the Board can proceed with that request.

Ms. Morey returned to the issue of student withdrawal, indicating the Board should review the withdrawals since September 1, 2015.

Dr. Chalmers shared a report that Mrs. Kelchner (kindergarten teacher) provided on questions to consider prior to providing pre-school at Healthy Start Academy. Mr. McNair asked if there are any charters currently offering pre-K.  Ms. Morey indicated the school would research and forward that information to the Board.  Mr. McNair asked that Dr. Chalmers convey the Board’s appreciation to Mrs. Kelchner.

Dr. Chalmers reviewed the school’s proposed EpiPen Policy and indicated the Board should vote on the policy.  He reported that Ms. Johnson and Ms. Oldham are the school’s first responders.  Mr. Adkins requested a change to the wording of the policy as well as adding the adoption date.

 

Vote

Mr. McNair moved to accept the EpiPen Policy, with stated revisions.  Ms. Twine seconded the motion.

Passed by unanimous vote.

Dr. Chalmers reviewed the proposed traditional school calendar with the Board.  He indicated it had the same start date as Durham Public Schools’ traditional calendar.  Healthy Start Academy would maintain a two week winter break (DPS will have one week), which means the last day of school will be a week later than the District-run public schools.

Ms. Morey updated the Board on the discussions regarding a change to a year-round schedule, indicating that is a material change that must be taken before the State Board of Education.

Mr. Ford asked how changing the calendar affects schools.  Dr. Chalmers indicated that while it appears to stem learning loss, it could change demographics.  Ms. Wicker indicated that the impact will be minimal if the school offers tutoring or other programs during the breaks.  Dr. Chalmers agreed; however, he would prefer the off-sessions be staffed by an outside group in order to meet the teachers’ expectations.  Mr. McNair suggested the school consider holding focus groups by grade level to ascertain parent interest.  Dr. Chalmers said the change would add about 20 days to the calendar. Ms. Morey suggested the school conduct focus groups as well as a survey in order to consider for 2017-2018.

 

Vote

Ms. Chestnutt moved to accept the 2016-2017 traditional calendar.  Ms. Wicker seconded the motion.

Passed by unanimous vote.

Dr. Chalmers introduced Ms. Hill to present the local wellness policy assessment.  Ms. Hill indicated the school nutrition program underwent an Administrative Review October 21, 2015, which was conducted by Zone 3 Regional Consultants of the North Carolina Department of Public Instruction – Child Nutrition Services.  Ms. Hill discussed the nutrition scorecard.

Dr. Chalmers provided the Student Suspension Report to the Board.

 

Vote

Mr. McNair moved to accept the Principal’s Report.  Ms. Twine seconded the motion.

Passed by unanimous vote.

 

Student Achievement/Renewal/Performance Framework Report: Ms. Morey indicated she would forward the report to the Board once it’s completed.

Signature Report: Ms. Sidney Reynolds noted Black History month activities for the month of February would include the Martin Luther King Junior parade and a Black History Month musical performance.  There will be an Open House February 23.

Ms. Reynolds asked the Board to consider how it wants to categorize student withdrawals and guide the school on methodology.

Ms. Reynolds provided a report of enrollment projections, indicating the current 2016-2017 enrollment count is 218. She briefed the Board on current media outreach and advertising as well as direct-to-consumer activities.

Parent Teacher Organization (PTO) Report: Ms. Gwendolyn Wicker reported on the 2016 Fundraiser for Technology, indicating $2,565 funds had been received.  District Court Judge Doretta Walker will be the speaker.  Board member Dick Ford will serve as Master of Ceremonies.  She said the breakfast ticket target was to sell 100 tickets.

Ms. Wicker asked Dr. Chalmers to provide her with a student head count.

 

OLD BUSINESS

State School Board/Office of Charter Schools Meetings:  Ms. Morey announced David Machado (Lincoln Charter School) as new director of the Office of Charter Schools.

Ms. Morey briefed the Board on four “academically inadequate” charter schools that are currently under scrutiny by the Charter School Advisory Board.

Meetings with Durham Charter Collaborative: Ms. Morey announced that the North Carolina Alliance for Public Charter Schools and North Carolina Charter Schools Association have agreed to merge.

State Charter School Conference and National Conference: Ms. Morey indicated Board members would attend the North Carolina Alliance conference March 9 – March 11 in Charlotte.

Ms. Morey indicated Board members have received information regarding the national conference.

New Director search: There was nothing new to report on the search.

$750.00 Bonus for Teachers: Ms. Morey indicated the bonus legislation did not stipulate that charter schools are required to provide the bonus.  As a result, she asked if the Board wished to authorize the bonuses, which would be paid at the end of the year. Mr. Adkins indicated that the law does not require charter schools to pay departing teachers, if that is of concern.  Ms. Chestnutt said the Board should give the bonuses to the teachers if Durham Public School teachers are receiving them.

 

Vote

Mr. McNair moved to pay teachers the $750 bonus with the last paycheck of the year.  Ms. Twine seconded the motion.

Passed by unanimous vote.

 

NEW BUSINESS

New Roof for Education Building: Ms. Morey indicated the school is requesting bids.

Audit/Tax return/Durham Property Exemption: Ms. Morey indicated the audit has been completed and the school has filed for the property tax exemption.

Building Refinance: Ms. Morey reported that the mortgage refinancing is proceeding as earlier discussed.

E-Rate: Ms. Morey indicated the e-rate changes would affect the school.

Dr. Chalmers thanked the Board for the new Chrome Books.

 

CLOSED SESSION 

There was no business conducted in closed session.

           

ANNOUNCEMENTS 

Ms. Morey announced that Kipp will present at Duke University February 15.

 

ADJOURNMENT

Ms. Wicker made a motion to adjourn the meeting.  Ms. Chestnutt seconded.

Passed by unanimous vote.

Ms. Morey adjourned meeting.

 

 


Regular Meeting of the Board of Directors|November 19, 2015

Healthy Start Academy

Regular Board Meeting

November 19, 2015

Board Minutes

 

Attendance: Gwen Wicker, Elizabeth Morey, Beatrice Chestnutt, Richard Ford, April Twine, Dr. Anthony Chalmers, Marc Willis, Aronda Hill, Kathy Davies, Sidney Reynolds, Cari DelMariani.

 

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:03 p.m.

with Elizabeth Morey, Presiding.

 

Pledge

The Pledge of Allegiance was rendered.

 

Privilege of the Floor

No one was present for Privilege of the Floor.

 

Agenda

Ms. Wicker moved to approve the agenda. Motion was seconded by Ms. Twine.

Passed by unanimous vote.

 

Reports

 

Guest:

Ms. Cari DelMariani from the Kramden Institute, Inc. introduced the Board to the Kramden Institute’s programs to promote computer literacy and discussed working with the Academy to promote technology.

 

Financial Report:

Kathy Davies, Acadia NorthStar, LLC.

The budget is in good shape so far this year. Federal money is still an issue since none of the federal budgets have been approved. As soon as federal money is available Kathy will start drawing it down so the school can use all of our allotment.

The school will need to keep as many students enrolled so we do not loose local funding.

The school should be receiving a check from Time Warner for E-Rate.

Mr. Ford made a motion to approve the Budget. Motion was seconded by Ms. Chestnutt.

Passed by unanimous vote.

 

Principal’s Report:

Dr. Tony Chalmers noted there currently are 329 students attending the Academy.

Dr. Chalmers introduced Ms. Aronda Hill, EA to the Principals, Director of Student Services, and HR Coordinator, to discuss the recent two full-day audit of the school nutrition program. Ms. Hill reported that there was a finding regarding a need to better define policy and identify produce to indicate country of origin. She noted the Academy was complimented for its “excellent use” of healthy food and information related to healthy diets.

Ms. Wicker and Ms. Chestnutt provided information on a technology breakfast fundraiser February 20, 2016. A letter would be drafted by Ms. Hill. They recommended tickets sell for $25.00. They will need to produce tickets in the near future and contact potential sponsors, recommending $1,000 donation, with patrons as a smaller donation. Students would be able to buy tickets for a $1 raffle of a NCCU basketball. The theme and décor would center on computers and examples of how technology helps students learn.

The Board briefly discussed providing canned goods in backpacks for students who may lack food on weekends.

Ms. Wicker moved to approve the Principal’s Report. Motion was seconded by Ms. Twine.

Passed by unanimous vote.

A motion was offered to go into closed session to discuss personnel management issue with the Schools Attorney by Ms. Wicker and seconded by Mr. Ford.

Passed by unanimous vote.

A motion was offered to come out of closed session by Ms. Wicker and seconded by Mr. Ford.

Passed by unanimous vote.

Ms. Reynolds provided a marketing report, noting that 23 volunteers from Windsor Circle, Inc. participated in a special read-to-the-children event November 17. Ms. Reynolds directed the Board to their newsletter, which includes withdrawals year-to-date, the 2015 Fall awareness campaign statistics, and the initial plans for 2016 marketing. She also briefed the Board on Pumpkin Day, the NCCU Homecoming Parade, and the upcoming holiday schedule.

The Board discussed holding a meeting with prospective and current Kindergartners, with pizza and a goodie bag, in order to increase Kindergarten enrollment for 2016-2017.

 

Parent Teacher Organization (PTO) Report:

No one was available to deliver the PTO report; however, the Board indicated the Kramden Institute should be invited to present during the January PTO meeting.

 

Votes

Mr. Ford moved and Ms. Chestnutt seconded a motion to coordinate with the Kramden Institute to help individual students obtain computers.

Passed by unanimous vote.

 

 

OLD BUSINESS

State School Board/Office of Charter Schools Meetings: Ms. Morey indicated 11 schools were up for renewal.

Meetings with Durham Charter Collaborative – Review Report: Ms. Morey briefly reviewed the Durham Charter Collaborative’ s upcoming meeting content with the County Commissioners December 7, 2015. Ms. Reynolds will attend.

 

NEW BUSINESS

New Roof for Education Building: Ms. Morey briefly discussed the need to obtain bids for a new roof. She indicated the Request for Bids would require a white reflective roof in order to curb energy costs.

Audit: Ms. Morey indicated the audit is due to the LGC November 30.

Mr. Ford inquired regarding refinancing the school facility mortgage. There is $391,126.04 balance as of October 28, 2015.

Ms. Morey replied that PNC Bank recommends extending the note one year for 4.79% interest.

Banking: Ms. Morey indicated the need to sign a document at Mechanics and Farmers Bank, moving funds to a Certificate of Deposit.

Board members were alerted that a parent volunteer touched a student on November 6 and, as a result, the parent would be unable to volunteer in the future.

 

Announcements

Ms. Morey announced the next regular Board meeting will be January 28, 2016.

 

Adjournment

Ms. Wicker made a motion to adjourn the meeting. Mr. Ford seconded.

Passed by unanimous vote.

Ms. Morey adjourned meeting.


Board of Directors Call Board Meeting|October 29, 2015

Healthy Start Academy

Call Board Meeting               

October 29, 2015

Board Minutes

 

Attendance: Gwen Wicker, Elizabeth Morey, Beatrice Chestnutt, Richard Ford, April Twine, Gerald McNair on phone, Dr. Anthony Chalmers, Mark Willis, Aronda Hill, Nichole Covington and Sidney Reynolds.

 

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:04 p.m.

with Elizabeth Morey, Presiding.

 

Pledge

The Pledge of Allegiance was rendered.

 

Privilege of the Floor

No one was present for Privilege of the Floor.

 

Agenda

Ms. Wicker moved to approve the agenda. Motion was seconded by Ms. Twine.

 

Closed Session

A motion was offered to go into closed session to discuss personnel management and staffing considerations by Ms. Wicker and seconded by Mr. Ford.

Passed by unanimous vote.

A motion was offered to come out of closed session by Ms. Wicker and seconded by Mr. Ford.

Passed by unanimous vote.

 

Votes

A motion was offered to approve all of the personnel interviewed by the Board of Directors and submitted by Dr. Chalmers for the 2015-2016 school year by Ms. Wicker and seconded by Mr. Ford.

Passed by unanimous vote.

 

Student Achievement

Dr. Chalmers gave the board a copy of the Action Plan for Improved Student Achievement and asked the board for any suggestions or comments. Mr. McNair wanted to see more detail in the report along with specific dates for items to be completed along with exactly who was responsible for each task.

Dr. Chalmers talked to the board about the projected proficiency summary report for the NWEA testing that took place in September.

 

Announcements

Ms. Morey announced the next Board meeting will be September 24, 2015.

 

Adjournment

Mr. Ford made a motion to adjourn the meeting. Ms. Wicker seconded.

Passed by unanimous vote.

Ms. Morey adjourned meeting.


Board of Directors Board Meeting|September 24, 2015

Healthy Start Academy

Board of Directors Board Meeting

September 24, 2015

Board Minutes

 

Attendance: Elizabeth Morey, Beatrice Chestnutt, Gerald McNair, April Twine, Dr. Tony Chalmers, Kathy Davies, Desmond Miller, Gail Hays, Cassie Newson, Sidney Reynolds, Tyler Reynolds.

 

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:08 p.m.

with Elizabeth Morey, Presiding.

 

Pledge

The Pledge of Allegiance was rendered.

 

Privilege of the Floor

No one was present for Privilege of the Floor.

 

Approval of Agenda and Board Minutes

Lunch with prospective new Board member added to New Business.

Mr. McNair moved to approve the Agenda. Ms. Twine seconded.

Passed with unanimous approval.

 

Presentations

Mr. McNair introduced Mr. Desmond Miller, Director of Marketing Activities, Boy Scouts, who discussed partnering with the school to charter a Scout Troup. The Board discussed sending letters to parents to determine interest. Also discussed: PTO meeting booth. The troop would meet immediately after school.

Ms. Gail Hays introduced the Board to an empowerment program for students that addresses conduct and bullying.

Programs coordinated with Ms. Valerie Johnson discussed were activities such as school supply drives, book drives and mentoring.

 

 

Closed Session

A motion was offered by Mr. McNair to go into closed session to discuss a personnel issues as outlined by Dr. Chalmers and seconded by Ms. Wicker.

Passed by unanimous vote.

A motion was offered to come out of closed session by Ms. Twine and seconded by Ms. Chestnutt.

Passed by unanimous vote.

 

 

REPORTS

Financial Report: Kathy Davies, Acadia NorthStar, LLC provided the budget report to the Board. She indicated a 370-student headcount was used to prepare the final budget.

Ms. Morey indicated a fair funding vote was to come up before the North Carolina State Legislature presently. This may affect local funds. She indicated Durham County put more money into Fund 8, and that may amount to almost $35 per student.

Ms. Wicker indicated she wants to see more of a breakdown in line items. Ms. Twine indicated she also expected more depth in the report. The Board asked for textbook quantity to be listed. They also asked for a copy of the ledger.

 

Votes

Mr. McNair moved to accept the budget. Ms. Wicker seconded the motion.

Passed by unanimous vote.

 

EC Report:

Cassie Newson, EC Director, reported a current caseload of 26 students. She reported on EC past-due services, which included 9, 13.5, and 27.75 hours; issues included absences.

Dr. Chalmers indicated the school will offer outside services.

Ms. Newson indicated the school will meet with the Department of Public Instruction October 6, 7, or 8.

Ms. Wicker asked if current year services have started.

Dr. Chalmers responded that all students currently qualified for services are being served.

Ms. Wicker asked about the process being used to identify new students.

Ms. Newson responded that the staff just finished training.

Dr. Chalmers assured the Board that the school will not be in noncompliance during the 2015-2016 school year.

 

Principal’s Report:

Dr. Tony Chalmers proposed stopping active enrollment for the 2015-2016 school year on September 30, 2015.

Ms. Wicker indicated Durham Public Schools follows a policy where a school will indicate it has no more space.

Ms. Morey indicated this would require a change to the school’s admission policy.

Mr. McNair suggested the Board refer to Counsel.

Ms. Wicker registered concern about replacing students who leave.

Ms. Morey introduced a future challenge: Competitive schools are considering addition of pre-Kindergarten programs.

Ms. Wicker said she was in favor of adding pre-K.

Board recommended adding another month before enrollment closed due to upcoming Fox Family Fest.

 

Vote:

Mr. McNair moved to recommend changing policy to close enrollment after October 30. The motion was seconded by Ms. Twine.

Passed by unanimous vote.

 

Student Achievement/Renewal/Performance Framework:

Dr. Chalmers indicated a mock EOG was given to students. Data was received September 23, 2015. He wants to compare data to NWEA.

An update was provided on Federal nutrition program reimbursement. The school contributed approximately $23,000 to supplement the Federal funds.

Dr. Chalmers indicated Students K-2 will participate in a trip to the Pumpkin Patch October 24.

Mr. Willis reported there were no suspensions since the last Board meeting. Dr. Chalmers indicated they prefer to work with the students at school. There were two false fire alarms. Punishment included “community” service.

Dr. Chalmers reported that he was very impressed with Middle School assessments so far this year.

Ms. Morey indicated there would be a Call Board Meeting October 29, 2015 to discuss practice test results.

 

Parent Teacher Organization (PTO) Report:

The next meeting is October 13. Dr. Chalmers reported that 25 parents attended the September PTO meeting.

A Fall Festival, with games, sack lunches, face painting is tentatively scheduled for November 3. Students in Grades K-2 will be encouraged to dress up as a book character.

 

OLD BUSINESS

State School Board/Office of Charter Schools Meetings: Ms. Morey announced that the Office of Charter Schools will be moved. It will report directly to the State Board of Education.

Dr. Chalmers asked if Charter Schools were included in the teachers’ pay and bonuses within the State Budget. Ms. Morey indicated the school should know within two weeks.

Mr. McNair asked for a summary impact on the school’s budget so Dr. Chalmers and the Board can consider matching traditional public schools’ pay and bonuses.

Church Rental: Ms. Morey reported that the church rental is going well.

Meetings with Durham Charter Collaborative: Ms. Morey reported on the accounting that would be presented to the Durham County Commissioners. She will provide a final version of the presentation once it’s available and the date of the presentation once that is announced.

 

 

NEW BUSINESS

NC Legislative Session-New Bill 334: Ms. Morey passed out the bill.

Ms. Morey indicated she would provide vendor contract information to Board members.

Prospective Board Member: Ms. Morey indicated a lunch with a prospective Board member would be postponed until Mr. Richard Ford can join.

Ms. Chestnutt indicated she would prefer a different format in order to conduct a formal business interview with prospective Board members. Ms. Wicker indicated she would prefer a formal application process with the review of resumes.

 

Votes:

Ms. Wicker moved and Ms. Twine seconded the following motions:

  • Principal contract be approved as written;
  • New teacher hired;
  • Visa application and facilitation be provided;
  • Admissions policy be amended as discussed;
  • Nutrition fund balance be appropriated.

All passed by unanimous vote.

 

Announcements

Ms. Morey announced the next Call Board Meeting at 4:30 p.m. October 29, 2015 to evaluate mock EOGs and NWEA test results.

 

Adjournment

Ms. Twine made a motion to adjourn the meeting. Ms. Wicker seconded.

Passed by unanimous vote.

Ms. Morey adjourned meeting.


Board of Directors Call Board Meeting | August 20, 2015

Healthy Start Academy

Call Board Meeting               

August 20, 2015

Board Minutes

 

Attendance: Gwen Wicker, Elizabeth Morey, Beatrice Chestnutt, Richard Ford, April Twine, Gerald McNair, Dr. Anthony Chalmers, Mark Willis, Aronda Hill, and Sidney Reynolds.

 

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 5:04 p.m.

with Elizabeth Morey, Presiding.

 

Pledge

The Pledge of Allegiance was rendered.

 

Privilege of the Floor

No one was present for Privilege of the Floor.

 

Agenda

Ms. Wicker moved to approve the agenda. Motion was seconded by Mr. McNair.

 

Closed Session

A motion was offered to go into closed session to discuss personnel management and staffing considerations by Mr. Ford and seconded by Ms. Twine.

Passed by unanimous vote.

A motion was offered to come out of closed session by Mr. McNair and seconded by Mr. Ford.

Passed by unanimous vote.

 

Votes

A motion was offered to approve all of the personnel interviewed by the Board of Directors and submitted by Dr. Chalmers for the 2015-2016 school year by Ms. Wicker and seconded by Mr. Ford.

Passed by unanimous vote.

 

Announcements

Ms. Morey announced the next Board meeting will be September 24, 2015.

 

Adjournment

Mr. Ford made a motion to adjourn the meeting. Ms. Wicker seconded.

Passed by unanimous vote.

Ms. Morey adjourned meeting.


Board of Directors Meeting|July 23, 2015

Healthy Start Academy

July 23, 2015

Board Minutes

 

Attendance: Gwen Wicker, Elizabeth Morey, Beatrice Chestnutt, April Twine, Gerald McNair, Dr. James T. McCormick, Dr. Anthony Chalmers, Mr. Marc Willis, Phillip Adkins, Aronda Hill, Kathy Davies, and Sidney Reynolds.

 

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order with Elizabeth Morey, Presiding.

 

Pledge

The Pledge of Allegiance was rendered.

 

Privilege of the Floor

No one was present for Privilege of the Floor.

 

Agenda

Ms. Wicker asked to add vendor contractors to the agenda.

 

Vote:

Ms. Twine moved to approve the agenda, with contractors added as a new business item. Motion was seconded by Mr. McNair.

Passed by unanimous voice vote.

 

Minutes

Ms. Wicker asked for the minutes to be refined to add more detail, especially the financial report.

                                             

Reports

Financial Report – Kathy Davies, Acadia NorthStar, LLC, presented the June preliminary budget report. She indicated $12,000 in accounts payable would be adjusted by the final report.

Discussed: PRC103, improving teacher quality/targeted assistance carryover; unemployment owing from Quarter 2 2015, plus some savings in instructional supplies.

Ms. Wicker asked what was in the line item for Board supplies. Ms. Morey responded that this was for teacher gift baskets.

Ms. Twine inquired about Rents and Debt Service, related to the Emily K Center and bus parking. She also asked where she could find the revenue generated from facility rental to the church and how much it is ($3,000 per month).

Mr. McNair inquired about benefits coverage.

Dr. Chalmers inquired about instructional (reading) software. Ms. Morey explained that there is a maintenance license of $3K to $4K per year that will be ongoing although the software was a purchase and that will not recur within the 2015-2016 budget year.

Dr. Chalmers also inquired about the cost of substitute teachers, which he indicated he felt was high. It was explained that two teachers’ pay was allocated from that budget due to licensing paperwork delays.

Ms. Twine asked about psychology and speech service providers.

Ms. Chestnutt asked about teacher mentor pay. Dr. McCormick responded that Healthy Start Academy pays $200 per mentee; Durham County doesn’t pay.

 

Vote:

Ms. Chestnutt moved to accept the preliminary budget. Mr. McNair seconded the motion.

Passed by unanimous vote.

 

EC Report/ Final Update

Dr. Jim McCormick reported that he is preparing a binder for Dr. Chalmers that includes all EC details. He indicated four record need to be corrected and he will give those separately to Dr. Chalmers. Five parents failed to respond to the offer of compensatory time.

Dr. McCormick recounted that letters, sent March 9th and March 16th offered eligible children compensatory time. In addition, telephone calls were made.

Dr. McCormick indicated students also were offered Summer Academy.

Dr. McCormick said that once the record needs are satisfied, the Department of Public Instruction should clear the school by December 5, 2015.

 

 

Principal’s Report

Dr. Tony Chalmers reported that enrollment is 449 with a waiting list for Grade 3.

 

Closed Session

Mr. McNair moved to go into closed session to evaluate four open positions and discuss staffing options. Ms. Twine seconded the motion.

Passed by unanimous vote.

Ms. Wicker moved to come out of closed session. Ms. Twine seconded the motion.

Passed by unanimous vote.

 

Vote:

Ms. Chestnutt moved to approve personnel action. Mr. McNair seconded the motion.

Passed by unanimous vote.

Ms. Twine moved to adopt the bonus eligibility process. Mr. McNair seconded the motion.

Passed by unanimous vote.

Dr. Chalmers resumed the principal’s report.

There were 179 students in Summer Academy.

There will be two meetings where Dr. Chalmers will meet parents: August 6 and August 11.

The Board discussed the cost of school uniforms and supplies. Ms. Morey indicated shirts will be $8. Three agencies are providing book bags and supplies to Durham students.

Mr. McNair suggested Board members join Dr. Chalmers during the two meet-and-greet events. The Board discussed gift cards, oval magnets, and other incentives for attending the events.

The NWEA testing for the new school year will take place September 15-30.

Summer Academy program will run until July 30th.

 

Vote:

Ms. Twine moved to accept the Principal’s Report . Mr. McNair seconded the motion.

Passed by unanimous vote.

Ms. Wicker moved to make the Parent Board Member be a non-voting board member.

Ms. Chestnutt seconded the motion.

Passed by unanimous vote.

Ms. Twine moved to accept Nichole Covington as the new Parent Board Member on the Healthy Start Academy Board of Directors. Ms. Wicker seconded the motion.

Passed by unanimous vote.

Ms. Wicker moved to vote Ms. Claudine Thompson, Parent Board Member, off the Healthy Start Academy Board of Directors. Mr. McNair seconded the motion.

Passed by unanimous vote.

 

OLD BUSINESS

State School Board/Office of Charter Schools Meetings: Ms. Morey indicated the State Board of Education would meet in August. Ms. Morey indicated she would provide updated information on Performance Framework.

Church Rental: Ms. Morey reported the church rental is going fine. Ms. Twine asked about applying the rental income toward the mortgage loan. Ms. Morey responded that the mortgage interest rate is favorable. Ms. Twine indicated she would like to see the income designated. Ms. Morey responded that the electric bill runs approximately $3K per month, and the rental income indirectly goes into the building fund. Ms. Wicker asked for the designation to be spelled out. Ms. Twine asked for more detail.

Meetings with Durham Charter Collaborative: Ms. Morey reported that the Collaborative is meeting monthly. She will send a copy of the Google doc to the Board regarding a Commissioners’ work session presentation.

NC Association Charter Conference July 19-21 Durham, NC: Ms. Morey indicated the Board attended the NC Public Schools conference as well as the National Charter School Conference.

 

NEW BUSINESS

New Principal information: The Board discussed introduction of the new principal. Ms. Wicker suggested introducing Dr. Chalmers through a Saturday morning breakfast as well as holding a meet-and-greet open house. Ms. Chestnutt echoed that it would be nice to have the County Commissioners at the school.

 

Vote:

Ms. Wicker moved to have a breakfast at the school. Mr. McNair seconded.

Passed by unanimous vote.

The schedule for the breakfast will be determined after Labor Day.

Building Summer Work: Ms. Morey indicated that work on the building continues. The fiberoptic capacity went from 50/5 to 20/20. Once students arrive, the contractor will test the capacity.

Vendor Contracts: Ms. Twine indicated she would like to review copies of all vendor contracts. Ms. Chestnutt agreed that she would like to see a breakout of every contract. Ms. Morey indicated she would provide a list of vendors who have written contracts with the school.

 

Adjournment

Mr. McNair made a motion to adjourn the meeting. Ms. Twine seconded.

Passed by unanimous vote.

Ms. Morey adjourned meeting.


 

Board of Directors Meeting|July 9, 2015

Healthy Start Academy

July 9, 2015

Board Minutes 

Attendance: Gwen Wicker, Elizabeth Morey, Beatrice Chestnutt, Richard Ford, Gerald McNair, Dr. James T. McCormick, Dr. Anthony Chalmers, Mark Willis, and Sidney Reynolds.

CALL TO ORDER

The Healthy Start Academy Board of Directors meeting was called to order at 5:07 p.m.

with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

PRIVILEGE OF THE FLOOR

No one was present for Privilege of the Floor.

AGENDA

Mr. Ford moved to approve the agenda. Motion was seconded by Mr. McNair.

OLD BUSINESS

Dr. McCormick with input from Mr. Willis gave the board am overview of the Healthy Start Academy summer school Employment/Hiring Procedures.

Staffing for the summer has been an issue due to the lack of qualified applicants. Ms. Wicker reached out to a former teacher and she was able to see that we received some resumes.

The Academy will offer a summer school program for all students that are at risk of not passing for the school year and a two week program for students that failed the end of grade test. Both of the summer programs are free for Healthy Start Academy students and transportation will be provided.

Dr. Chalmers indicated he would be working on the budget and present a Budget snapshot at the July 23 Board meeting.

NEW BUSINESS

Dr. McCormick presented the Title I application that needs the Boards approval.

Dr. Chalmers is still working on relocation to the Durham area since moving from Chicago.

The Academy is working on making sure he has a smooth transition.

VOTES

Ms. Chestnutt made a motion to approve the Title I application. Mr. McNair seconded.

Passed by unanimous vote.

ANNOUNCEMENTS

Ms. Morey announced that all Board members would be registered to attend the North Carolina Public Charter Schools Association conference July 19, 20, and 21 at the Durham Convention Center.

Ms. Morey announced the next regular Board meeting will be July 23, 2015.

ADJOURNMENT

Ms. Wicker made a motion to adjourn the meeting. Mr. Ford seconded.

Passed by unanimous vote. Ms. Morey adjourned meeting.


 

Board of Directors Call Board Meeting | May 11, 2015

Healthy Start Academy
Board of Directors Call Board Meeting
May 11, 2015
Board Minutes

Attendance: Elizabeth Morey, April Twine, Richard Ford, Gerald McNair, Bea Chestnutt, Gwen Wicker, and Sidney Reynolds
CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 4:30 PM with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Ms. Twine and seconded by Mr. McNair
Passed by unanimous voice vote.

PUBLIC COMMENTS

None

CLOSED SESSION

A motion was offered by Mr. McNair and seconded by Mr. Ford to go into closed session to discuss a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Mr. Ford and seconded by Ms. Chestnutt to come out of closed session.
Passed by unanimous voice vote.

VOTES
ADJOURN

A motion was offered by Ms. Wicker and seconded by Mr. Ford to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Call Board Meeting | May 4, 2015


Healthy Start Academy
Board of Directors Call Board Meeting
May 4, 2015
Board Minutes

Attendance: Elizabeth Morey, April Twine, Richard Ford, Gerald McNair, Gwen Wicker, Dr. Jim McCormick, Kathy Davies, Jarrod Davis, and Sidney Reynolds
CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 10:00 AM with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Ms. Twine and seconded by Mr. McNair
Passed by unanimous voice vote.

PRIVILEGE OF THE FLOOR

On one was present for Privilege of the Floor.

CLOSED SESSION

A motion was offered by Mr. McNair and seconded by Mr. Ford to go into closed session to discuss a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Mr. Ford and seconded by Ms. Chestnutt to come out of closed session.
Passed by unanimous voice vote.

VOTES

No votes were taken.

ANNOUNCEMENTS

Ms. Morey announced the next Call Board Meeting at 4:30 p.m. May 11, 2015 to evaluate Principal candidates.
Ms. Morey announced the next general Board Meeting May 28, 2015.

ADJOURN

A motion was offered by Ms. Wicker and seconded by Mr. Ford to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Call Board Meeting | April 30, 2015

Healthy Start Academy
Board of Directors Call Board Meeting
April 30, 2015
Board Minutes
Attendance: Elizabeth Morey, April Twine, Richard Ford, Gerald McNair, Bea Chestnutt, Gwen Wicker, Nichole Covington, and Sidney Reynolds
CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 4:00 PM with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Mr. Ford and seconded by Mr. McNair.
Passed by unanimous voice vote.

PUBLIC COMMENTS

None

CLOSED SESSION

A motion was offered by Mr. Ford and seconded by Ms. Twine to go into closed session to discuss a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Mr. McNair to come out of closed session.
Passed by unanimous voice vote.

VOTES

No votes were taken.

ADJOURN

A motion was offered by Mr. Ford and seconded by Mr. McNair to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Call Board Meeting | April 24, 2015

Healthy Start Academy
Board of Directors Call Board Meeting
April 24, 2015
Board Minutes
Attendance: Elizabeth Morey, April Twine, Richard Ford, Gerald McNair on phone, Bea Chestnutt, and Sidney Reynolds
CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 4:00 PM with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Ms. Twine and seconded by Mr. Ford.
Passed by unanimous voice vote.

PUBLIC COMMENTS

None

CLOSED SESSION

A motion was offered by Mr. Ford and seconded by Ms. Twine to go into closed session to discuss a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Ms. Chestnutt and seconded by Mr. Ford to come out of closed session.
Passed by unanimous voice vote.

VOTES
ADJOURN

A motion was offered by Ms. Twine and seconded by Mr. Ford to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Call Board Meeting | April 22, 2015

Healthy Start Academy
Board of Directors Call Board Meeting
April 22, 2015
Board Minutes
Attendance: Elizabeth Morey, April Twine, Richard Ford, Gerald McNair, Bea Chestnutt, Gwen Wicker, Nichole Covington, and Sidney Reynolds
CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 4:00 PM with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Ms. Twine and seconded by Mr. McNair.
Passed by unanimous voice vote.

PUBLIC COMMENTS

None

CLOSED SESSION

A motion was offered by Ms. Wicker and seconded by Mr. Ford to go into closed session to discuss a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Mr. Ford and seconded by Ms. Chestnutt to come out of closed session.
Passed by unanimous voice vote.

VOTES

A motion was offered by Ms. Wicker and seconded by Ms. Chestnutt to hire the Accounting firm of Rives & Associates, LLP to do the annual Healthy Start Academy Audit.
Passed by unanimous voice vote.

ADJOURN

A motion was offered by Ms. Chestnutt and seconded by Mr. Ford to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Call Board Meeting | April 17, 2015

Healthy Start Academy
Board of Directors Call Board Meeting
April 17, 2015
Board Minutes
Attendance: Elizabeth Morey, April Twine on phone, Richard Ford, Gerald McNair, Bea Chestnutt, Gwen Wicker, Nichole Covington, Philip Adkins, and Sidney Reynolds
CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 4:30 PM with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Ms. Wicker and seconded by Mr. McNair
Passed by unanimous voice vote.

PUBLIC COMMENTS

None

CLOSED SESSION

A motion was offered by Mr. McNair and seconded by Mr. Ford to go into closed session to discuss a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Mr. Ford to come out of closed session.
Passed by unanimous voice vote.

VOTES
ADJOURN

A motion was offered by Mr. Ford and seconded by Mr. McNair to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Meeting | March 26, 2015

Healthy Start Academy
Board of Directors Meeting
March 26, 2015
Board Minutes
Attendance: Gwen Wicker, Elizabeth Morey, Bea Chestnutt, Dick Ford, April Twine, Gerald McNair, Dr. James T. McCormick, Aronda Hill, Mark Willis, Philip Adkins, Kathy Davies and Sidney Reynolds.
CALL TO ORDER

The Healthy Start Academy Board of Directors meeting was called to order at 5:00 PM
with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered

PUBLIC COMMENTS

No one was present

AGENDA REVIEW AND MINUTES APPROVAL

A motion was offered to approve the March agenda and the January/February Board Minutes for Healthy Start Academy by Mr. Ford and seconded by Mr. McNair.
Passed by unanimous voice vote.

REPORTS

AcadiaNorthStar Budget Report

The Budget Report was given by Ms. Kathy Davies from AcadiaNorthStar.

Ms. Kathy Davies supplied the board with a copy of the schools Federal budget that is used in the current school year. Most of the federal grants were approved late, and will need to be spent down as the funds become available.

As of right now the budget is in balance and will only need minor moving of funds between line items.

The board has scheduled a Finance Meeting for May 4, 2015 at 10 AM in the Williams Library at Healthy Start Academy to discuss the budget for the 2015-2016 school year.

On March 24, 2015 Ms. Morey received an email informing her the Mr. Tom Williams Jr. would be retiring within the next 30 days. Tom’s firm AcadiaNorthstar has worked with Healthy Start Academy since before the doors opened. He will be missed.

Motion was offered to approve the financial report by Mr. McNair and seconded by Mr. Ford.

Passed by unanimous voice vote.

EC Presentation

Ms. Morey, Dr. Jim McCormick and Healthy Start Academy’s Attorney Mr. Philip Adkins attended a meeting with the DPI/EC Director and his second in charge and Dr. Joel Medley, the director of the Office of Charter Schools. The meeting took place on February 23, 2015 and lasted for about 90 minutes.

In the meeting the EC Director stated that a lot of the information that the DPI/EC department was using to make some of the allegations about the EC effort at Healthy Start Academy was misinterpreted by a member of the DPI/EC staff. The DPI/EC staff wanted to make sure that Healthy Start Academy was aware that the staff person involved in the allegations was no longer employed by DPI.

This all came about due to the freedom of information request that Healthy Start Academy sent into DPI asking for all information from the DPI/EC Department about any information they had about Healthy Start Academy.

The meeting ended with the DPI/EC Department stating that Healthy Start Academy would be getting a letter from them with what needed to be done to satisfy any outstanding EC issues at the school. On March 18, 2015 Healthy Start Academy has still not received the letter from the DPI/EC Department. Ms. Morey asked Attorney Philip Adkins to please send a reminder letter to Dr. Joel Medley about the fact that the school is due a letter from DPI/EC, that reminder was sent on March 18, 2015.

Dr. Joel Medley stated in the meeting that the EC issue that was brought up during the Charter school renewal process would not need to go to the Charter School Advisory Board.
It was stated in the meeting that this issue may have contributed to the fact that Healthy Start Academy only received a three year renewal.

The administration will keep reminding the DIP/EC Department that we have not received the letter that was promised to the school

Work with all the student that need to be served is progressing and the school hopes to be finished ahead of schedule.

The Principal’s Report given by Dr. James T. McCormick.

Report on the HSA Student Enrollment for the 2014-2015 School Year.

Student Recruitment: 2015-2016

Open Enrollment 2015-2016

Personnel Report

E-Rate Application

NWEA Testing/Student Academic Progress

Saturday Academy

Queens Program

Personnel Report – The school is still waiting for NC Licenses for some of our teachers.

Exceptional Children’s Program update.

EC Office training took place January 28, 2015

Student Suspensions – separate report

Important Dates – please see the listing.

A motion was offered to approve the Principal’s report by Mr. Ford and seconded by Mr. McNair.

Passed by unanimous voice vote.

Parent Teachers Organization Report

The PTO Report given by Ms. Morey

Ms. Thompson was not at the meeting.

Plans have been made by the board of directors for teacher appreciation week

Business Report
OLD BUSINESS

The school continues to monitor the State School Board Meetings, the Charter School Advisory Board.

New Church renter – Lease is being finalized.

Meeting with the Durham Collaborative monthly – the meeting times have changed
It was suggested that the meeting rotate around the different schools. This change has made it harder to schedule the monthly meetings, but it does give members the opportunity to visit the other charter schools.

Duke Power Lighting Project will take place during Spring Break, it is scheduled for April 1-3, 2015. Ms. Morey will be at the school every day during spring break.

NEW BUSINESS

Recruiting for the new Healthy Start Academy Principal is progressing. The school has received a number of good resumes and hopes to interview candidates next month.

North Carolina Charter School Association Conference is scheduled for July 19-21 in Durham at the Durham Convention Center anyone interested in attending please contact Ms. Morey.

New NC Legislative Session is under way please see Legislative Update

ANNOUNCEMENTS
ADJOURN

A motion was offered by Mr. Ford and seconded by Ms. Twine to adjourn the meeting.

Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Call Board Meeting | February 6, 2015

Healthy Start Academy
Board of Directors Call Board Meeting
February 6, 2015
Board Minutes
Attendance: Gwen Wicker, Elizabeth Morey, April Twine, Richard Ford, Bea Chestnutt, Gerald McNair, Philip Adkins, Aronda Hill and Sidney Reynolds

CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 4:06 PM with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Mr. Ford and seconded by Ms. Wicker.
Passed by unanimous voice vote.

PUBLIC COMMENTS

None

PRINCIPAL HIRING PROCESS

Sidney Reynolds presented the principal recruitment process that will be used to find the next principal for Healthy Start Academy.

CLOSED SESSION

A motion was offered by Ms. Wicker and seconded by Mr. Ford to go into closed session to discuss a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Mr. McNair and seconded by Ms. Twine to come out of closed session.
Passed by unanimous voice vote.

ADJOURN

A motion was offered by Ms. Wicker and seconded by Mr. Ford to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Meeting | January 22, 2015

Healthy Start Academy
Board of Directors Meeting
January 22, 2015
Board Minutes
Attendance: Gwen Wicker, Elizabeth Morey, Bea Chestnutt, Dick Ford, April Twine, Dr. James T. McCormick, Aronda Hill, Mark Willis, Philip Adkins, Kathy Davies and Sidney Reynolds.

CALL TO ORDER

The Healthy Start Academy Board of Directors meeting was called to order at 5:00PM
with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

PUBLIC COMMENTS

None

AGENDA REVIEW AND MINUTES APPROVAL

A motion was offered to approve the January agenda and the November Board Minutes for Healthy Start Academy by Ms. Wicker and seconded by Ms. Twine.
Passed by unanimous voice vote.

CLOSED SESSION

In addition to reviewing interview scores, report results and considering the school
Administration recommendation, the Board must interview the individual candidates in person or, in unusual circumstances, by telephone, prior to the final hiring process being complete.

A motion was offered by Ms. Wicker and seconded by Ms. Chestnutt to go into closed session to interview teacher candidates and other personnel matters.
Passed by unanimous voice vote.
A motion was offered by Ms. Chestnutt and seconded by Mr. Ford to come out of closed session.
Passed by unanimous voice vote.

REPORTS

AcadiaNorthStar Budget Report

The Budget Report was given by Ms. Kathy Davies from AcadiaNorthStar.

Ms. Kathy Davies shared a copy of the school’s Federal budget that is used in the current school year. Most of the federal grants were just approved late last month and will need to be spent down as the funds become available.

As of right now, the budget is in balance and will only need minor moving of funds between line items.

ARRA Draft Audit Report to Ms. Michele Sykes, Senior Internal Auditor for DPI.
Three policies will need to be approved by the board:

Procurement Policy
Accounts Payable: Internal Controls
Disbursement of Funds: Cash Management

A motion was offered to approve the financial report by Mr. Ford and seconded by Mr. McNair.

Passed by unanimous voice vote.

EC PRESENTATION

Ms. Cassie Newson and Dr. McCormick gave the Board an overview the issues that the Academy has with the North Carolina State EC Department. The school is waiting for final approval from the state on what needs to be done to make sure that all the compensatory makeup hours have been made up. The school is waiting for the formal EC training visit on January 28th. The North Carolina State EC Department will need to approve the schedule of services that Dr. McCormick has put together.
Once the training has taken place and the schedule of services has been approved, the school will be able to move forward and have this issue resolved before the end of the 2014-2015 school year.
Ms. Newson gave a Power Point slide presentation on all EC students at Healthy Start Academy. The board spent lot of time talking about the school’s EC students and how they are served in the EC program at Healthy Start Academy. After a great deal of feedback from all board members, the presentation was well received.

PRINCIPAL’S REPORT

The Principal’s Report given by Dr. James T. McCormick.
Report on the HSA Student Enrollment for the 2014-2015 School Year.
student Recruitment: 2015-2016
2015-2016 School Calendar – needs to be approved
E rate Funding – Needs to be filed with the state by the end of March
NWEA Testing
Student Academic Progress
High School Application Process
Black History Month: Activities and Events
Scripps Spelling Bee
HealthRocks!
Personnel Report – The school is still waiting for NC Licenses for some of our teachers.
Exceptional Children’s Program update.
EC Office training on January 28, 2015
Student Suspensions –
Saturday Academy
Important Dates – please see the listing
SACA Accreditation Report
Healthy Start Academy Committee Assignments 2014-15
Report on Teacher Mentoring Program
Report from Dr. McCormick on Performance
A motion was offered to approve the Principal’s report by Mr. Ford and seconded by Mr. McNair.
Passed by unanimous voice vote.
Parent Teachers Organization Report
The PTO Report given by Ms. Morey.
Ms. Thompson was not at the meeting. The next fundraiser is under way.
Plans have been made by the board of directors for teacher appreciation week

Business Report
OLD BUSINESS

The school continues to monitor the State School Board Meetings, the Charter School Advisory Board, and the state legislature.

New Church renter – Lease is being finalized.

Meeting with the Durham Collaborative monthly – the meeting times have changed
It was suggested that the meeting rotate around the different schools. This change has made it harder to schedule the monthly meetings, but it does give members the opportunity to visit the other charter schools.

NEW BUSINESS

Math Grant Application with Durham Collaborative – cancelled.
North Carolina Alliance Charter Conference is scheduled for March 4-6 in Greensboro, NC.
Please see Ms. Morey if you wish to attend.
New NC Legislative Session started on 1/14/2015.
A motion was offered by Mr. Ford and seconded by Ms. Twine to approve all new hires.
Ms. Wicker did not approve. Passed by majority voice vote.
A motion was offered by Ms. Wicker and seconded by Mr. Ford to approve the Healthy Start Academy 2015 – 2016 School Calendar.
Passed by unanimous voice vote.
A motion was offered by Mr. Ford and seconded by Ms. Twine to approve all three Accounting Policies.
Passed by unanimous voice vote.
A motion was offered by Ms. Chesnutt and seconded by Ms. Wicker approve Duke Energy lighting program.
Passed by unanimous voice vote.
A motion was offered by Mr. Ford and seconded by Ms. Wicker to approve the recruiting policy for the new principal.
Passed by unanimous voice vote.

ANNOUNCEMENTS
ADJOURN

A motion was offered by Mr. Ford and seconded by Ms. Twine to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Meeting | November 25, 2014

Healthy Start Academy
Board of Directors Meeting
November 25, 2014
Board Minutes
Attendance: Gwen Wicker, Elizabeth Morey, Bea Chestnutt, Dick Ford, April Twine, Dr. James T. McCormick, Aronda Hill, Mark Willis, Philip Adkins, and Sidney Reynolds.

Call to Order

The Healthy Start Academy Board of Directors meeting was called to order at 4:00 PM
with Elizabeth Morey, Presiding.

CLOSED SESSION

A motion was offered by Ms. Twine and seconded by Mr. Ford to go into closed session for a personnel matter.
Passed by unanimous voice vote.
A motion was offered by Ms. Morey and seconded by Ms. Wicker to come out of closed session.
Passed by unanimous voice vote.

PLEDGE

The Pledge of Allegiance was rendered.

PUBLIC COMMENTS

None

AGENDA REVIEW AND MINUTES APPROVAL

A motion was offered to approve the November agenda and the September Board Minutes for Healthy Start Academy by Mr. McNair and seconded by Ms. Twine.

Passed by unanimous voice vote.

In addition to reviewing interview scores, report results and considering the school Administration recommendation, the Board must interview the individual candidates in person or, in unusual circumstances, by telephone, prior to the final hiring process being complete.

A motion was offered by Ms. Wicker and seconded by Mr. Ford to go into closed session to interview teacher candidates and other personnel matters.
Passed by unanimous voice vote.
A motion was offered by Ms. Morey and seconded by Ms. Wicker to come out of closed session.
Passed by unanimous voice vote.

REPORTS

AcadiaNorthStar Budget Report
The Budget Report was given by Liz Morey

The budget overview was given by Ms. Morey since Kathy Davies from AcadiaNorthStar could not make the meeting.

Kathy will be at the January 22, 2015 board meeting. Ms. Morey talked to Kathy and confirmed that she will be doing the budget report at the next board meeting. Ms. Morey did ask if someone else from AcadiaNorthStar could attend the board meeting, but due to the Thanksgiving holiday, most staff members were traveling and could not attend.

As of today the school does not have a Federal budget reflected in the current school budget. When asked, Kathy said that she did not have any Federal information at the time the budget was released. Kathy said that the Feds had just approved the Federal Grants and she did not have time to pull down the information. The December budget report should have our Federal Grants accounted for when Kathy emails us the December close out.

A motion was offered to approve the financial report by Mr. McNair and seconded by Ms. Wicker, with the stipulation that the Federal budget would be included with the revised December close out budget and it will be emailed to the board.

Passed by unanimous voice vote.

OCS Renewal Presentation
Sidney Reynolds and Dr. McCormick handed out a copy of the package that will go to all the members of Charter School Advisory Board prior to the power point slide presentation. The power point slide presentation was presented to the board and was fully discussed. After a great deal of feedback from all board members and the schools consultants, the presentation was finalized. The school only has 5 minutes for the presentation to the Charter School Advisory Board. Dr. McCormick explained the issues Healthy Start Academy is having with the EC Department regarding teachers hired from out of state with out of state licenses (and states that North Carolina has reciprocity with) and why the EC Department will not let them teach until North Carolina says they have a North Carolina license. Ms. Morey explained why the information that the Office of Charter Schools had on its slide for 2013-2014 Economically Disadvantaged is listed at 62.5%. The 62.5% comes from Accountability and is the number of student that have been at the school for 140 days and qualify for free and reduced lunch. The number of students that Healthy Start Academy has that qualify for free lunch is 97%. This (OCS) number is not a true representation of the numbers of low income students that are at the school. Ms. Morey asked that all board members make arrangements to attend the Charter School Advisory Board Meeting on December 8, 2014 at 10:30am. The meeting will take place on the 7th floor in the State School Board Conference Room at 301 North Wilmington Street, Raleigh, NC 27699.

Principal Report

The Principals Report given by Dr. James T. McCormick.

Report on the HSA Student Enrollment for the 2014-2015 School Year.

NC Quest Grant Application with NCCU – Application in process

Personnel Report – The school is still looking to fill some teaching positions. The school is still waiting for NC Licenses for some of our teachers.

Exceptional Children’s Program update.

EC Office site visit on December 1-2, 2014

Student Suspensions – the list is attached.

Important Dates – please see the listing.

A motion was offered to approve the Principal’s report by Ms. Twine and seconded by Ms. Chestnutt.

Passed by unanimous voice vote.

Parent Teachers Organization Report
The PTO Report given by Ms. Morey

The first PTO fund raiser was cookie dough. Ms. Thompson would like to thank everyone who helped support the school. The next PTO meeting is scheduled for December 16, 2014 with the annual Christmas Program. Will have lunch for staff before Christmas break and will distribute gift baskets to all staff.

Business Report
OLD BUSINESS

The school continues to monitor the State School Board Meetings, the Charter School Advisory Board, and the state legislature.

New Church renter – Lease is being finalized.

Meeting with the Durham Collaborative monthly – the meeting times have changed
It was suggested that the meeting rotate around the different schools. This change has made it harder to schedule the monthly meetings, but it does give members the opportunity to visit the other charter schools.

NEW BUSINESS

Ms. Chestnutt, Ms. Wicker and Ms. Morey attended My Brother’s Keeper Meeting on 11/13/2014 in Durham.

Ms. Morey attended the North Carolina Alliance Meeting 11/17/2014.

Ms. Morey attended the North Carolina Charter School Association meeting on 10/27/2014.

Information on Healthy Start Academy acting as a Mentor Board for the new Fortis Academy.

North Carolina Alliance Charter Conference is scheduled for March 4-6 in Greensboro, NC
Please see Ms. Morey if you wish to attend.

Copy of the Healthy Start Education, Inc. tax return was reviewed.

A motion was offered by Mr. Ford and seconded by Ms. Twine to approve the church lease.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Ms. Chestnutt to approve the Healthy Start Education, Inc. Tax return.
Passed by unanimous voice vote.
A motion was offered by Mr. Ford and seconded by Ms. Twine to approve personnel hires and Staff changes.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Mr. Ford approve acting as a mentor board for Fortis Academy.
Passed by unanimous voice vote.

A motion was offered by Ms. Wicker and seconded by Mr. Ford to accept the Healthy Start Academy audit.

Passed by unanimous voice vote.

ANNOUNCEMENTS
ADJOURN

A motion was offered by Ms. Chestnutt and seconded by Ms. Morey to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Meeting | September 24, 2014

Healthy Start Academy
Board of Directors Meeting
September 24, 2014
Board Minutes
Attendance: Gwen Wicker, Elizabeth Morey, Bea Chestnutt, Dick Ford, April Twine, Dr. James T. McCormick, Claudine Thompson, Aronda Hill, Mark Willis, Philip Adkins, Cassie Newson and Sidney Reynolds.

CALL TO ORDER

The Healthy Start Academy Board of Directors meeting was called to order at 5:00 PM
with Elizabeth Morey, Presiding.

PLEDGE

The Pledge of Allegiance was rendered.

PUBLIC COMMENTS

None

AGENDA REVIEW AND MINUTES APPROVAL

A motion was offered to approve the September agenda and the July and August Board Minutes for Healthy Start Academy by Ms. Wicker and seconded by Ms. Twine.

Passed by unanimous voice vote.

In addition to reviewing interview scores, report results and considering the school administration recommendation, the Board must interview the individual candidates in person or, in unusual circumstances, by telephone, prior to the administration’s job offer.

CLOSED SESSION

A motion was offered by Ms. Wicker and seconded by Mr. Ford to go into closed session to interview teacher candidates, review student retention/placement, and medical leave.
Passed by unanimous voice vote.
A motion was offered by Ms. Morey and seconded by Ms. Wicker to come out of closed session.
Passed by unanimous voice vote.

REPORTS

AcadiaNorthStar Budget Report
The Budget Report was given by Liz Morey

The budget overview was given by Ms. Morey since Kathy Davies from AcadiaNorthStar could not make the meeting.

Head count for this school year is higher than we had budgeted. The new head count number is around 385 to 390.

The school is still waiting for budget information from Durham Public Schools for the current school year and final numbers from the state. The school has not received any final information on any of the federal money for the 2014-2015 school year.

Due to the State Legislature increasing teacher pay for the 2014-2015 school year, Healthy Start Academy has matched the new salary schedule. This will have a significant effect the budget for the 2014-2015 school year.

The board will need to keep a very watchful eye on the budget this year due to the salary increase and the fact that the State Legislature did not increase the state allotment.

A motion was offered to approve the financial report by Mr. Ford and seconded by Ms. Twine.

Passed by unanimous voice vote.

Principal’s Report

The Principal’s Report given by Dr. James T. McCormick.

Report on the HSA Student Enrollment for the 2014-2015 School Year.

Personnel Report – The school is still looking to fill some teaching positions and cut our class size to a more manageable number.

NWEA Testing – Testing is working much more smoothly this year due to increased bandwith and a faster server.

Read to Achieve – The school is making sure that we are following all the new rules that apply to this new law.

Student Suspensions – the list is attached.

Important Dates – please see the listing.

Newsletter – Attached.

A motion was offered to approve the Principal’s report by Mr. Ford and seconded by Ms. Twine.

Passed by unanimous voice vote.

Parent Teachers Organization Report

The PTO Report given by Ms. Claudine Thompson

The first PTO fund raiser will be the cookie dough. Ms. Thompson would like all board members to purchase some cookie dough. Ms. Thompson wants to organize a Career Day for Healthy Start Academy.

Business Report
OLD BUSINESS

The school continues to monitor the State School Board Meetings, the new North Carolina Charter School Board, and the state legislature. We need to keep up with what is going on in Raleigh.

Letter from Darrell Johnson from the Office of Charter Schools.

Article from the Herald Sun – DPS board seeking to approve charters.

New Church renter – will work with the board attorney on new lease.

Still meeting with the Durham Collaborative monthly.

NEW BUSINESS

New AC unit for the auditorium needs to be purchased. The board has a quote from our heating and cooling provider. This unit will need to be replaced during the winter break. This is the only time we can fix it due to the fact we will need to use the AC unit next spring. Usually a big undertaking like this would be done in the summer when we have a larger window for repairs with the children not on campus. Ms. Morey is recommending we go with option B.

A motion was offered by Ms. Chestnutt and seconded by Ms. Thompson to approve option B
Passed by unanimous voice vote.
Durham Interfaith Gala on October 3, 2014. Gwen Wicker and Liz Morey will attend.

The Office of Charter Schools Conference will take place in Wake Forest at the East Wake Academy on October 6-8, 2014. Our very own Mrs. Aronda Hill will present on the federal school lunch program and all the information a charter schools needs to have successful program. Ms. Cassie Newsome will also present on the school EC program.

Dr. Howard Fuller will be at the Self-Help Office on October 10, 2014 at noon.

Ms. Gwen would like to have a listing of all the contractor’s that work for the school and
ask the Signature Agency do a report on their services.

CLOSED SESSION

Personnel Issue
A motion was offered by Mr. Ford and seconded by Ms. Twine to go into closed session for a personnel issue.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Ms. Twine to come out of closed session.
Passed by unanimous voice vote.

VOTES

A motion was offered by Ms. Twine and seconded by Ms. Wicker to approve personnel hires and Staff changes.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Ms. Chestnutt to approve six month medical leave.
Passed by unanimous voice vote.

A motion was offered by Ms. Twine and seconded by Ms. Thompson approve the placement of a retained 6th grade student to placement in 7th grade.

Passed by unanimous voice vote.

ANNOUNCEMENTS
ADJOURN

A motion was offered by Ms. Wicker and seconded by Ms. Twine to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Call Board Meeting | August 7, 2014

Healthy Start Academy
Board of Directors Call Board Meeting
August 7, 2014
Board Minutes
Attendance: Gwen Wicker, Elizabeth Morey, April Twine on phone, Dick Ford, Gerald McNair, Sidney Reynolds, Aronda Hill, Mark Willis and Dr. James T. McCormick

CALL TO ORDER

The Healthy Start Academy Board of Directors Call Board Meeting was called to order at 4:00 PM with Elizabeth Morey, Presiding.

OPENING REMARKS

The Pledge of Allegiance was rendered and Members invited to speak.

AGENDA REVIEW AND APPROVAL

The approval of the agenda was offered by Ms. Morey and seconded by Ms. Wicker.
Passed by unanimous voice vote.

PUBLIC COMMENTS

None

NEW BUSINESS

Teacher Salary Schedule
The new Teacher Salary Schedule was discussed at length. Dr. James McCormick gave the board a very detailed over view of the new teacher salary schedule passed by the state legislature. The board will look at this issue again next week and make a final decision.

Health Care Coverage
The board needed to have a discussion about what to do with health care coverage for the staff at the school. After much discussion and looking at all the costs and coverage options the board decided to stay with the current plan and carrier, Blue Cross and Blue Shield of NC. This is the last year that the school can use this plan due to the Affordable Care Act.
Roof Leaks Cap Stone Sealant
After looking at a quote for fixing the cap stones it was decided to put this off until the school has the entire roof redone.

In addition to reviewing interview scores, report results and considering the school administration recommendation, the Board must interview the individual candidates in person or, in unusual circumstances, by telephone, prior to the administration’s job offer.

CLOSED SESSION

A motion was offered by Ms. Wicker and seconded by Mr. McNair to go into closed session to interview teacher candidates.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Mr. Ford to come out of closed session.
Passed by unanimous voice vote.

VOTES

A motion was offered by Mr. Ford and seconded by Ms. Wicker to keep the current health care plan for the next year.
Passed by majority voice vote.

A motion was offered by Ms. Wicker and seconded by Mr. Ford to hire the following teachers:
Teri C. Groo
Brittney Danielle Baker
Bonnie Villa
Christine G Call
Passed by majority voice vote.

ANNOUNCEMENTS

The board will meet next week to approve any new hires if needed and review new teacher salary schedule on August 15, 2014.

ADJOURN

A motion was offered by Ms. Wicker and seconded by Ms. Morey to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

Board of Directors Meeting | July 24, 2014

Healthy Start Academy
Board of Directors Meeting
July 24, 2014
Board Minutes
Attendance: Gwen Wicker, Elizabeth Morey, Bea Chestnutt on phone, Dick Ford, April Twine, Dr. James T. McCormick, Claudine Thompson, Gerald McNair, Aronda Hill, Mark Willis, and Sidney Reynolds.

CALL TO ORDER

The Healthy Start Academy Board of Directors meeting was called to order at 5:35 PM
with Elizabeth Morey, Presiding.

OPENING REMARKS

The Pledge of Allegiance was rendered and Members invited to speak.

PUBLIC COMMENTS

None

AGENDA REVIEW AND MINUTES APPROVAL

A motion was offered to approve the July agenda and May Board Minutes for Healthy Start Academy by Mr. McNair and seconded by Ms. Twine.

Passed by unanimous voice vote.

In addition to reviewing interview scores, report results and considering the school administration recommendation, the Board must interview the individual candidates in person or, in unusual circumstances, by telephone, prior to the administration’s job offer.

CLOSED SESSION

A motion was offered by Ms. Twine and seconded by Ms. Thompson to go into closed session to interview teacher candidates.
Passed by unanimous voice vote.
A motion was offered by Ms. Morey and seconded by Ms. Wicker to come out of closed session.
Passed by unanimous voice vote.

REPORTS

AcadiaNorthStar

The budget overview was given by Kathy Davies from AcadiaNorthStar.

The final budget for 2013-14 school year needed to be supplemented with money from the schools surplus. Due to Healthy Start Academy starting a week before Durham Public Schools Healthy Start Academy did not have all of the students in the building for the 20 day head-count.
As of the last budget projections it looked like about $350,000.00-$340,000.00 would need to be transferred from surplus to the 2013-2014 school year budget in order to balance the budget. Once the final numbers were in the budget was short and $330,000.00 was transferred from surplus.

A motion was offered to approve the financial report by Mr. Ford and seconded by Ms. Wicker.

Passed by unanimous voice vote.

After some discussion and many date changes the board has scheduled a work session on July 29, 2014.

A motion was offered to approve the work session on July 29, 2014 at 9AM in the Healthy Start Academy Library by financial report by Mr. Ford and seconded by Mr. McNair.

Passed by unanimous voice vote.

Due to the fact that the state legislature has not passed the state budget the school does not have any real budget numbers to look at. The best we can do is estimate what the new teacher raises will cost the school and hope the state revenue will cover the cost. As soon as the budget is passed and the new teacher salary schedules are issued AcadiaNorthstar will have a more accurate budget to the board.

Principal Report

The Principals Report given by Dr. James T. McCormick.

Report on the HSA Student Enrollment for the 2014-2015 School Year

Summer Academy July7-August 1, 2014

Title I and Title II Grants

Letter sent to Dr. Atkinson and Cande Honeycutt about our meeting growth the year the state did not count state test scores.

Parent Surveys

Instructional Activities 2014-20145
New Student Learning Plan
Improving Middle School Academic Performance/Class Schedule
School improvement plan goals – Faculty staff suggested goal/initiatives

Policy Additions/Amendments – Vote Needed
Professional Values and Ethics Policy (new)
Criminal Background Policy (Revised)
Local Wellness Policy (Revised)

Faculty and Staff Activities for the August return to school

Important Dates

Personnel Report

Parent Teachers Organization Report

Parent Teachers Organization Report was given by Ms. Thompson, had a very successful spring fund raiser. Thompson will be at the school for open house the meet and greet the new and returning parents. The first PTO fund raiser will be cookie dough and will start when school opens the end of August.

Business Report
OLD BUSINESS

The school continues to monitor the State School Board Meetings, the new North Carolina Charter School Board, and the state legislature we need to keep up with what is going on in Raleigh. Talk of common core changes and other school accountability changes. The biggest issue will be teacher pay and other budget issues.

We are still looking for a renter for the auditorium on the weekends.

The Durham Charter schools are continuing to meet as a group. The last meeting was held on July 7, 2014. The group has decided not to meet in August due to vacation schedules. The next meeting is scheduled for September 1, 2014. We are meeting once a month on the first Monday, at the Durham Conflict Resolution Center on Foster Street at 9:00 AM.

NEW BUSINESS

NC Public Charter Schools Association July 30 – August 1, 2014 in New Bern.

Liz Morey, Gwen Wicker and Dick Ford attended the Office of Charter Schools Performance Framework for Charter Schools meeting at the Sally B. Howard Charter School in Wilson, NC on May 25, 2014.

Summer Building UP-fits: Install new floor on the top floor in the Shepard Street Building

New phone system for the school due to age of the current system and lack of spare parts

Financial and Business Services – Summer Conference has a section on charter schools this year. They will be going over the Charter School Performance Framework and charter school accounting issues.

Durham Historic Preservation Local Review – A very minuscule section of the school does sit in the Morehead Hill Historic District this now effects the types and kinds of building up fits that will need to be approved by the Durham City/County Planning Department.

CLOSED SESSION

Personnel Issue

A motion was offered by Mr. Ford and seconded by Ms. Twine to go into closed session.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Ms. Twine to come out of closed session.
Passed by unanimous voice vote.

A motion was offered by Ms. Twine and seconded by Mr. McNair to approve personnel hires and Staff changes.
Passed by unanimous voice vote.
A motion was offered by Ms. Wicker and seconded by Mr. Ford approve the Title I and Title II grants.
Passed by unanimous voice vote.

A motion was offered by Mr. Ford and seconded by Ms. Wicker approve the Professional Values and Ethics Policy (new), Criminal Background Policy (Revised), and Local Wellness Policy (Revised).

Passed by unanimous voice vote.

ANNOUNCEMENTS
ADJOURN

A motion was offered by Ms. Wicker and seconded by Ms. Twine to adjourn the meeting.
Passed by unanimous voice vote.

Meeting Adjourned

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